Administrative Coordinator, Health Emergencies Team

WHO - World Health Organization; Manila; On-site; PHP 800,000 - 970,000; Full time

Benefits offered by this job

30 days annual leave

Competitive remuneration

Job summary

WHO - World Health Organization is seeking a Team Associate (G5) in Manila, Philippines. The role involves high-level secretarial and administrative support, information management, meeting coordination, and budget assistance within the WHE programme.

Essential qualifications include secondary education with five years’ experience, English proficiency, and the ability to multitask under pressure. The post offers a fixed-term 2-year contract and a comprehensive remuneration package with 30 days

Qualifications

• Completion of secondary school education.
• Desirable: Relevant university degree is an asset.
• At least five years of relevant work experience in secretarial or administrative positions.
• Desirable: Relevant experience working in WHO or the UN system.

Responsibilities

• Oversee and monitor information flow in IHR, screening, sorting, analysing and identifying areas requiring action by the supervisor.
• Ensure timely follow-up on information requests, briefings and actions from the supervisor’s office.
• Receive visitors and calls, provide background information for appointments, and redirect as needed.
• Maintain the agenda and calendar, schedule meetings and adapt to disruptions.
• Disseminate information on administrative procedures to staff and assist adherence to procedures.
• Monitor requests for goods and services, including receipts and inventory requirements.
• Coordinate and monitor office space requirements with relevant units.
• Draft general or administrative correspondence, ensure accuracy and WHO formatting, and prepare for signature.
• Analyze incoming documents, attach background information, and highlight items needing action by staff.
• Ensure technical reports align with WHO standards and policies; edit as necessary before clearance.
• Use tracking tools to follow up and meet deadlines; respond to queries timely.
• Arrange contract renewals and recruitment processes for temporary staff and consultants.
• Initiate procurement and monitor deliverables and payments as needed.
• Provide budget information and support project monitoring in coordination with teams.
• Organize files and prepare meeting materials, notices and travel requests.

Skills

Independence

Organization

Note-taking

Office software

WHO/UN rules

Multitasking

Discretion

Teamwork

Communication

Producing results

Setting example

Education

Secondary education

University degree (asset)

Job description

WHO - World Health Organization is seeking a Team Associate (G5) in Manila, Philippines. The role involves high-level secretarial and administrative support, information management, meeting coordination, and budget assistance within the WHE programme.

Essential qualifications include secondary education with five years’ experience, English proficiency, and the ability to multitask under pressure. The post offers a fixed-term 2-year contract and a comprehensive remuneration package with 30 days