Administrative Associate, Health Emergencies (2-Year Contract)

WP/WHE WHO Health Emergencies Programme (WHE); Manila; On-site; PHP 788,000 - 964,000; Full time

Benefits offered by this job

30 days annual leave

Job summary

WP/WHE WHO Health Emergencies Programme (WHE) in Manila is hiring for a full-time, fixed-term Administrative Assistant. The role covers information management, correspondence, meetings, and travel coordination to support the programme’s operation.

Essential: secondary education and at least five years in secretarial/administrative roles; strong organization and note-taking skills; proficiency with common office software. WHO/UN experience is desirable.

Qualifications

• Essential: Completion of secondary school education.
• Desirable: Relevant university degree is an asset.
• Five years of relevant work experience in secretarial or administrative positions.
• Desirable: Relevant experience working in WHO or the UN system.

Responsibilities

• Oversee and monitor the information flow in IHR, screening, sorting, analysing and identifying areas requiring action by the supervisor.
• Ensure effective and timely follow-up on requests for information, briefings and other actions emanating from the supervisor.
• Receive visitors and telephone calls with tact and discretion and act accordingly.
• Maintain the agenda and calendar by scheduling meetings and/or rescheduling.
• Draft general or administrative correspondence and finalize documents ensuring adherence to WHO style.
• Follow-up on responses and ensure deadlines are met.
• Provide support in recruitment, procurement, and budget related tasks as needed.

Skills

Organization

Note-taking

Multitasking

Discretion

Office software

Education

Secondary education

University degree (asset)

Tools

MS Office

GSM

Job description

WP/WHE WHO Health Emergencies Programme (WHE) in Manila is hiring for a full-time, fixed-term Administrative Assistant. The role covers information management, correspondence, meetings, and travel coordination to support the programme’s operation.

Essential: secondary education and at least five years in secretarial/administrative roles; strong organization and note-taking skills; proficiency with common office software. WHO/UN experience is desirable.