Senior Accounts Payable & Receivable Officer

Virtual Staff 365; Philippines; Remote; PHP 900,000 - 1,200,000; Full time

Benefits offered by this job

Permanent remote work

Dayshift (AEST)

HMO (Staff)

Annual leave

13th month pay

Government mandated benefits

Job summary

Virtual Staff 365 is seeking a Senior Accounts Payable & Receivable Officer to take end-to-end ownership of AP while supporting debtor management and financial operations. The role emphasizes accurate processing, vendor coordination, and reliable ledger maintenance across project-based activities.

The ideal candidate has extensive experience in accounts payable and receivable within a corporate or engineering/project-based environment, with strong ERP proficiency (IFS, Oracle NetSuite, SAP).

Qualifications

• Minimum 7 years of accounts payable experience in a corporate environment.
• Background in an engineering or project-based industry setting.
• Proven ability to prepare and post journal entries into a general ledger.
• Advanced proficiency in ERP software such as IFS, Oracle NetSuite or SAP.
• Strong attention to detail with ability to spot errors and support cost-saving initiatives.
• Professional composure under pressure and commitment to confidentiality.

Responsibilities

• Match invoices and process end-to-end accounts payable in ERP from PO to payment.
• Process staff expense claims per corporate guidelines.
• Prepare weekly supplier EFT payment batches and maintain records.
• Reconcile supplier accounts and assist with master data setup.
• Raise and process customer invoices for contracts and POs and monitor debtors ledger.
• Prepare aged receivables reports and allocate receipts.
• Complete bank reconciliations and support month-end processing.
• Post general ledger journals and assist with year-end activities.
• Maintain liaison across internal project teams, suppliers and customers.

Skills

Accounts Payable

Accounts Receivable

ERP Systems

Journal Entries

Vendor Management

Cost Saving

Tools

IFS

Oracle NetSuite

SAP

Job description

Senior Accounts Payable & Receivable Officer

Company: Virtual Staff 365 Job Type: Full Time Remote / Work from Home

Job Description - Senior Accounts Payable & Receivable Officer

Description

Our client is an established energy solutions and engineering provider delivering turnkey services across global infrastructure projects. Operating across multiple countries, they design and execute technical solutions for complex energy and offshore operations.

They are now seeking to hire a Senior Accounts Payable / Receivable Officer to take end-to-end ownership of accounts payable while supporting debtor management and financial operations. This role ensures accurate transaction processing, seamless vendor coordination, and reliable ledger maintenance across project-based activities.

Job Responsibilities

Accounts Payable & Expense Management

• Match invoices and process end-to-end accounts payable in the ERP system from purchase order through to payment preparation
• Process staff expense claims efficiently and in line with corporate guidelines
• Prepare weekly supplier EFT payment batches and maintain accurate records
• Conduct regular supplier account reconciliations and assist with customer and supplier master data setup
• Identify accounts payable errors and actively propose process improvements

Accounts Receivable & Debtor Management

• Raise and process customer invoices in strict accordance with contracts and purchase orders
• Monitor and manage the debtors ledger while carrying out regular customer collection activities
• Prepare aged receivables reports and allocate incoming customer receipts
• Reconcile customer accounts and resolve invoice queries or payment disputes promptly

Financial Reporting & General Ledger Support

• Complete bank reconciliations and support month-end financial processing
• Prepare and post general ledger journals where required
• Assist the finance team with year-end processes and external audit preparation
• Maintain proactive financial liaison across internal project teams suppliers and customers

Requirements

• Minimum 7 years of accounts payable experience within a corporate environment
• Background in an engineering or project-based industry setting
• Proven capability in preparing and posting journal entries into a general ledger
• Advanced proficiency in enterprise resource planning ERP software such as IFS Oracle NetSuite or SAP
• Strong attention to detail with demonstrated ability to spot errors and support cost-saving initiatives
• Professional composure under pressure, commitment to confidentiality, and alignment with HSE principles

Nice-to-Have Skills

• Prior working experience handling accounts receivable functions and credit control
• Practical hands-on experience using IFS software
• Background in process mapping and administrative workflow optimization

Benefits

• Permanent work-from-home set-up
• Dayshift (Australian Eastern Standard Time business hours)
• Full-time job
• HMO (STAFF only)
• Annual leave
• 13-month pay
• With Government mandated benefits