Sales Secretary - PM

PHILTEQ ENTERPRISE INC CAREERS; Quezon City; On-site; PHP 268,000 - 357,000; Full time

Benefits offered by this job

Competitive salary

Career development opportunities

Collaborative work environment

Job summary

PHILTEQ ENTERPRISE INC CAREERS is seeking a meticulous Sales Secretary to support the sales team with reporting, data collection, and calendar coordination. The role emphasizes coordination, communication, and timely reporting to streamline sales operations.

On-site position based in Metro Manila. The ideal candidate will have a Bachelor's degree, strong Excel skills (PivotTable, VLOOKUP, INDEX, SUMIF), and familiarity with POS systems and SAP.

Qualifications

• Bachelor's degree required in any field.
• Knowledge of point-of-sale systems.
• Strong customer service skills for internal and external stakeholders.
• Experience with SAP is a plus.

Responsibilities

• Prepare and distribute weekly, monthly, and annual sales reports.
• Collect and compile sales-out reports for credit memo claims with vendors.
• Coordinate invitations for dealer sales and technical trainings.
• Maintain organized filing system and prepare presentations/analytical data for management.

Skills

Customer service

Communication

Interpersonal skills

Multitasking

Education

Bachelor's degree

Tools

SAP

POS systems

Excel

PowerPoint

Job description

Job Overview

We are seeking a highly organized and proactive Sales Secretary to provide comprehensive administrative support to our sales team. This role requires excellent coordination, communication, and reporting skills to ensure smooth sales operations. The Sales Secretary will be responsible for maintaining reports and facilitating seamless communication between internal teams.

Work mode: Full-time

Job type: On-site

Job Overview

We are seeking a highly organized and proactive Sales Secretary to provide comprehensive administrative support to our sales team. This role requires excellent coordination, communication, and reporting skills to ensure smooth sales operations. The Sales Secretary will be responsible for maintaining reports and facilitating seamless communication between internal teams.

Duties and Responsibilities

• Report Management
  • Prepare and distribute weekly, monthly, and annual sales reports.
  • Monitor and maintain sales performance reports on a weekly, monthly, and quarterly basis.
• Data Collection
  • Collect and compile sales-out reports from the sales team for credit memo claims with vendors.
  • Ensure timely submission of sales-out reports from dealers by coordinating with the sales team.
• Coordination
  • Schedule, organize, and follow up on sales and technical training invitations to dealers.
• Administrative Support
  • Maintain an organized filing system for sales-related documents and records.
  • Assist in preparing presentations and analytical data reports for management review.
  • Take minutes of meetings and follow up on action points to ensure completion.
  • Provide administrative support to the sales team, including handling correspondence and scheduling appointments.
• Internal Collaboration
  • Collaborate with internal departments and teams to ensure alignment of sales processes and objectives.

Qualifications And Requirements

• Bachelor's degree in any field.
• Knowledge of point-of-sale systems.
• Strong customer service skills for both internal and external stakeholders.
• Previous experience in customer service or retail is an advantage.
• Previous experience with using SAP a plus.
• Excellent communication and interpersonal skills.
• Advanced Microsoft Excel skills (PivotTable, VLOOKUP, INDEX, SUMIF, COUNTIF, Charts, Conditional Formatting, etc.)
• Ability to create informative and engaging Microsoft PowerPoint presentations
• Results-oriented mindset and ability to multitask and manage priorities in a fast-paced environment.
• Self-motivated and goal oriented.

What We Offer

• Competitive salary.
• Opportunities for career development and growth.
• Collaborative and supportive work environment.