Sales Secretary - PM

Philteq Enterprise Inc.; Philippines; On-site; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Career development opportunities

Collaborative work environment

Job summary

Philteq Enterprise Inc. is seeking a highly organized Sales Secretary to provide comprehensive admin support to the sales team, ensuring smooth operations and clear communication across departments.

You will prepare and distribute reports, collect data, coordinate trainings, maintain filing systems, prepare presentations, take minutes, and support scheduling. This role offers a collaborative environment with opportunities for growth within the company.

Qualifications

• Bachelor's degree in any field.
• Knowledge of point-of-sale systems.
• Strong customer service skills for internal and external stakeholders.
• Experience in customer service or retail is an advantage.
• Experience with SAP is a plus.
• Excellent communication and interpersonal skills.
• Advanced Excel skills (PivotTable, VLOOKUP, INDEX, SUMIF, COUNTIF, Charts, Conditional Formatting).
• Ability to create informative and engaging PowerPoint presentations.
• Results-oriented, multitasking, and prioritization in a fast-paced environment.
• Self-motivated and goal oriented.

Responsibilities

• Prepare and distribute weekly, monthly, and annual sales reports.
• Monitor and maintain sales performance reports weekly, monthly, and quarterly.
• Collect and compile sales-out reports for credit memo claims with vendors.
• Coordinate timely submission of sales-out reports from dealers with the sales team.
• Schedule, organize, and follow up on sales and technical training invitations to dealers.
• Maintain an organized filing system for sales-related documents and records.
• Assist in preparing presentations and analytical data reports for management review.
• Take minutes of meetings and follow up on action points to ensure completion.
• Provide administrative support to the sales team, including handling correspondence and scheduling appointments.
• Collaborate with internal departments to align sales processes and objectives.

Skills

Customer service

Communication skills

Interpersonal skills

Multitasking

Organizational skills

Education

Bachelor's degree

Tools

SAP

POS systems

Microsoft Excel

Microsoft PowerPoint

Job description

We are seeking a highly organized and proactive Sales Secretary to provide comprehensive administrative support to our sales team. This role requires excellent coordination, communication, and reporting skills to ensure smooth sales operations. The Sales Secretary will be responsible for maintaining reports and facilitating seamless communication between internal teams.

Duties and Responsibilities

Report Management

• Prepare and distribute weekly, monthly, and annual sales reports.
• Monitor and maintain sales performance reports on a weekly, monthly, and quarterly basis.

Data Collection

• Collect and compile sales-out reports from the sales team for credit memo claims with vendors.
• Ensure timely submission of sales-out reports from dealers by coordinating with the sales team.

Coordination

• Schedule, organize, and follow up on sales and technical training invitations to dealers.

Administrative Support

• Maintain an organized filing system for sales-related documents and records.
• Assist in preparing presentations and analytical data reports for management review.
• Take minutes of meetings and follow up on action points to ensure completion.
• Provide administrative support to the sales team, including handling correspondence and scheduling appointments.

Internal Collaboration

• Collaborate with internal departments and teams to ensure alignment of sales processes and objectives.

Qualifications and Requirements

• Bachelor's degree in any field.
• Knowledge of point-of-sale systems.
• Strong customer service skills for both internal and external stakeholders.
• Previous experience in customer service or retail is an advantage.
• Previous experience with using SAP a plus.
• Excellent communication and interpersonal skills.
• Advanced Microsoft Excel skills (PivotTable, VLOOKUP, INDEX, SUMIF, COUNTIF, Charts, Conditional Formatting, etc.)
• Ability to create informative and engaging Microsoft PowerPoint presentations
• Results-oriented mindset and ability to multitask and manage priorities in a fast-paced environment.
• Self-motivated and goal oriented.

What We Offer

• Opportunities for career development and growth.
• Collaborative and supportive work environment.

Join Our Team

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