Sales Operations & Documentation Specialist

TerraBarn Inc; Dasmariñas; On-site; PHP 201,000 - 357,000; Full time

Job summary

TerraBarn Inc. is seeking a detail-oriented Sales Administration professional to provide administrative and documentation support across the sales and customer experience process.

The role ensures accurate records, timely documentation, and smooth coordination between Sales, Customer Experience, and back-office functions. You will prepare, process, and file sales documents, maintain databases, and assist with accounts receivable and billing documentation.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or related field.
• 1-3 years of experience in sales administration, documentation, or office support roles.
• Strong organizational skills and high attention to detail.
• Proficiency in MS Office (especially Excel) and administrative/ERP systems.

Responsibilities

• Prepare, process, and file sales-related documents (quotations, sales orders, contracts, delivery documents).
• Maintain and update the sales database, client records, and reporting trackers.
• Assist in preparing Accounts Receivable and billing documentation.
• Coordinate administrative requirements between Sales, Key Account Management, Customer Experience, and Finance.
• Support the Customer Service Supervisor in compiling performance and management reports.
• Handle general administrative tasks for the Sales & Marketing department (scheduling, correspondence, filing).
• Ensure compliance with document retention and internal process requirements.

Skills

Office administration

MS Office

ERP systems

Documentation

Education

Bachelor's degree in Business Administration

Tools

ERP systems

MS Excel

Job description

TerraBarn Inc. is seeking a detail-oriented Sales Administration professional to provide administrative and documentation support across the sales and customer experience process.

The role ensures accurate records, timely documentation, and smooth coordination between Sales, Customer Experience, and back-office functions. You will prepare, process, and file sales documents, maintain databases, and assist with accounts receivable and billing documentation.