Sales Operations & Documentation Specialist

United Graphic Expression Corporation; Dasmariñas; On-site; PHP 180,000 - 300,000; Full time

Job summary

United Graphic Expression Corporation in Cavite is seeking a diligent Sales Administrative Assistant to support the sales and customer experience process. You will ensure accurate records, timely documentation, and smooth coordination between Sales, Customer Experience, and back-office functions.

Key duties include handling sales documents, updating databases, assisting billing, and preparing management reports, with a focus on organization, accuracy, and discretion in daily operations.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or a related field.
• 1–3 years of experience in sales administration, documentation, or office support roles.
• Strong organizational skills and high attention to detail.
• Proficiency in MS Office (especially Excel) and administrative/ERP systems.

Responsibilities

• Prepare, process, and file sales-related documents (quotations, sales orders, contracts, delivery documents).
• Maintain and update the sales database, client records, and reporting trackers.
• Assist in preparing Accounts Receivable and billing documentation.
• Coordinate administrative requirements between Sales, Key Account Management, Customer Experience, and Finance.
• Support the Customer Service Supervisor in compiling performance and management reports.
• Handle general administrative tasks for the Sales & Marketing department (scheduling, correspondence, filing).
• Ensure compliance with document retention and internal process requirements.

Skills

Organizational skills

Attention to detail

Documentation management

Reliability

Discretion

Education

Business/Office Administration degree

Tools

MS Office

Excel

ERP systems

Job description

United Graphic Expression Corporation in Cavite is seeking a diligent Sales Administrative Assistant to support the sales and customer experience process. You will ensure accurate records, timely documentation, and smooth coordination between Sales, Customer Experience, and back-office functions.

Key duties include handling sales documents, updating databases, assisting billing, and preparing management reports, with a focus on organization, accuracy, and discretion in daily operations.