Sales Administration & Coordination Specialist

Bayfield Equipment Corporation; Biñan; On-site; PHP 201,000 - 312,000; Full time

Job summary

Bayfield Equipment Corporation is seeking a capable Sales Administrator to support the sales team and ensure smooth cross-department coordination in Carmona, Cavite. The role emphasizes accurate documentation, timely quotations, and dependable customer communication.

You will prepare quotations, assist bid submissions, coordinate with accounting for sales orders, track reports, and maintain up-to-date records, schedules, and meeting notes to help the team meet targets.

Qualifications

• 1–3 years of relevant work experience.
• Proven experience as a Sales Admin.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills and keen attention to detail.
• Knowledge of office management procedures and practices.
• Familiarity with office equipment operations.
• Ability to prioritize tasks and manage time effectively.
• Willing to be assigned in Carmona, Cavite.

Responsibilities

• Assisting the sales team in preparing and processing quotations.
• Supporting submission of bidding documents and supplier accreditation requirements.
• Coordinating with accounting for sales order requests.
• Liaising with logistics and other departments to ensure timely delivery of products.
• Preparing and handling sales reports.
• Maintaining accurate sales records and account information.
• Assisting in arranging meetings, managing contacts, and coordinating with customers and sales personnel.
• Organizing and scheduling meetings with the sales team.
• Taking minutes of meetings (MOM).
• Responding to online inquiries and coordinating with assigned sales staff.
• Performing other duties as may be assigned.

Skills

Sales Admin experience

MS Office proficiency

Communication skills

Organizational skills

Attention to detail

Office management knowledge

Time management

Willingness to be assigned in Carmona,

Job description

Bayfield Equipment Corporation is seeking a capable Sales Administrator to support the sales team and ensure smooth cross-department coordination in Carmona, Cavite. The role emphasizes accurate documentation, timely quotations, and dependable customer communication.

You will prepare quotations, assist bid submissions, coordinate with accounting for sales orders, track reports, and maintain up-to-date records, schedules, and meeting notes to help the team meet targets.