SALES ADMIN OFFICER

VTSA International Inc; Pasig; On-site; PHP 335,000 - 502,000; Full time

Job summary

VTSA International Inc (Schneider Lifts and Components Philippines) is seeking a Sales Admin Officer to support the Sales team from our Pasig office. The role covers documentation, RFQ/RFA processing, coordination with technical and operations teams, and preparing regular sales reports.

You will assist clients, maintain records, and ensure smooth coordination across departments while contributing to overall sales effectiveness and timely project updates.

Qualifications

• Bachelor’s degree in Business, Marketing, Management, Engineering, or related field.
• 1–2 years of experience in Sales Administration, Sales Support, or similar role.
• Experience in elevator/lift, construction, or engineering industry is an advantage.
• Knowledgeable in preparing quotations, proposals, sales reports, and other sales documents.
• Familiarity with CRM or sales monitoring systems is a plus.
• Excellent communication, coordination, and organizational skills.
• Keen attention to detail and ability to manage multiple tasks.
• Able to coordinate with clients, Sales Engineers, contractors, and internal teams.
• Willing to learn technical products and services.
• Proactive, organized, and customer-service oriented.

Responsibilities

• Sales Documentation – Prepare and organize quotations, proposals, sales orders, and other sales-related documents.
• RFQ Processing – Receive, monitor, and coordinate customer requests for quotations.
• RFA Coordination – Prepare and coordinate Request for Approval (RFA) documents with concerned departments.
• Technical Review Coordination – Coordinate with the Technical/Engineering Team for product specifications, requirements, and technical reviews.
• Sales Support – Provide administrative and operational support to Sales Engineers and the Sales Team.
• Client Coordination – Assist with client inquiries, follow-ups, documentation, and sales requirements.
• Sales Monitoring – Maintain and update sales trackers, client records, quotations, and project status.
• Order & Project Coordination – Monitor sales orders and coordinate with internal teams for project-related requirements.
• Reports – Prepare and submit regular sales reports, updates, and other required documentation.
• Filing & Records Management – Maintain accurate and organized records of sales documents and client information.
• Internal Coordination – Coordinate with Sales, Technical, Operations, Finance, and other departments to ensure smooth sales processes.
• Meetings & Follow-ups – Assist in scheduling sales meetings and monitor action items and pending requirements.

Skills

Communication

Coordination

Organizational skills

Attention to detail

Customer service

Time management

Independent work

Education

Bachelor’s degree in Business, Marketing, Management, Engineering, or related field

Tools

CRM

Sales monitoring systems

Job description

VTSA International Inc. (Schneider Lifts and Components Philippines)

We are also looking for a:

SALES ADMIN OFFICER

Location:

25th Floor, Glaston Tower, Ortigas East, Pasig

KEY RESPONSIBILITIES:

Sales Documentation – Prepare and organize quotations, proposals, sales orders, and other sales-related documents.

RFQ Processing – Receive, monitor, and coordinate customer requests for quotations.

RFA Coordination – Prepare and coordinate Request for Approval (RFA) documents with concerned departments.

Technical Review Coordination – Coordinate with the Technical/Engineering Team for product specifications, requirements, and technical reviews.

Sales Support – Provide administrative and operational support to Sales Engineers and the Sales Team.

Client Coordination – Assist with client inquiries, follow-ups, documentation, and sales requirements.

Sales Monitoring – Maintain and update sales trackers, client records, quotations, and project status.

Order & Project Coordination – Monitor sales orders and coordinate with internal teams for project-related requirements.

Reports – Prepare and submit regular sales reports, updates, and other required documentation.

Filing & Records Management – Maintain accurate and organized records of sales documents and client information.

Internal Coordination – Coordinate with Sales, Technical, Operations, Finance, and other departments to ensure smooth sales processes.

Meetings & Follow-ups – Assist in scheduling sales meetings and monitor action items and pending requirements.

QUALIFICATIONS:

• Bachelor’s degree in Business, Marketing, Management, Engineering, or related field
• With 1–2 years of experience in Sales Administration, Sales Support, or a similar role
• Experience in the elevator/lift, construction, or engineering industry is an advantage
• Knowledgeable in preparing quotations, proposals, sales reports, and other sales documents
• Familiarity with CRM or sales monitoring systems is a plus
• Excellent communication, coordination, and organizational skills
• Keen attention to detail and able to manage multiple tasks
• Able to coordinate with clients, Sales Engineers, contractors, and internal teams
• Willing to learn technical products and services
• Proactive, organized, and customer-service oriented
• Must be proactive, organized, and able to work independently or as part of a team