Sales Admin | Hybrid 1x/Week | Hubspot Experience Required

Outsourcey; Taguig; On-site; PHP 360,000 - 540,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Job summary

Outsourcey is seeking a CRM Operations professional to manage HubSpot CRM, lead data integrity, and support marketing campaigns from the Philippines. You will coordinate with sales and marketing to ensure leads are handed off properly and reports are produced on a weekly basis.

The role emphasizes ownership, accuracy, and timely communication across teams, with opportunities to grow into broader HR and admin functions within a fast-growing BPO environment.

Qualifications

• Proven CRM administration or marketing operations experience.
• Proficient with HubSpot CRM and reporting.
• Strong communication and time-management skills.

Responsibilities

• Maintain data integrity, user permissions, and workflows in HubSpot.
• Support campaign planning, tracking, and reporting for marketing programs.

Skills

HubSpot CRM mastery

CRM administration

Marketing operations

Project management

Attention to detail

Written and verbal communication

Independent ownership

Reporting & analytics

Tools

HubSpot CRM

Claude

Slack

Canva

Google Suite

Job description

Looking to take your career to the next level? Then this role is for you! Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements

• Demonstrated high proficiency and recent active usage of HubSpot CRM (day-one core requirement).
• Previous experience in CRM administration, marketing operations, sales administration, or a similar systems-focused role.
• Proficient with Claude, Slack, Canva, and Google Suite (Docs, Sheets, Drive) with demonstrated recent usage.
• Strong organizational and time-management skills with the ability to manage project workflows and reporting.
• High level of accuracy, attention to detail, and strong written and verbal communication skills.
• Ability to work independently, take ownership of assigned responsibilities, and confidently follow up with internal teams.
• Comfortable managing basic administrative finance tasks; willingness to learn ProSpend (or similar platforms) for routine receipt reconciliation.
• Basic Canva capability is advantageous; advanced design skills are not required.

Core Responsibilities

• HubSpot CRM Administration: Act as marketing's CRM administrator by maintaining data integrity, user permissions, field configurations, and workflows. Manage event-related leads in HubSpot, coordinate handoffs to sales (with marketing owning leads until opportunity status), and prepare lead generation and marketing performance reports.
• Marketing Operations & Campaign Support: Support campaign planning and execution by tracking dependencies, managing brief handoffs, and coordinating with cross-functional stakeholders. Deliver weekly ELT marketing progress updates, monthly OKR-aligned summaries, and compile quarterly board deck data (Share of Voice, agency results).
• Brand & Asset Management: Maintain the central brand folder structure, organize and tag graphic design/photography assets, and support bulk content scheduling and asset uploads.
• Event & General Administration: Coordinate couriers and merchandise deliveries for 2–4 events per week, ensuring timely arrivals. Manage diaries, coordinate meetings, and provide broad executive support to the marketing team.
• Marketing Expense Tracking: Manage routine marketing expense documentation, including high-volume digital advertising receipts (e.g., LinkedIn). Update the Marketing Budget Tracker, reconcile approximately 30+ monthly invoices using ProSpend, and liaise with Accounts Payable to ensure timely processing and budget alignment.

Benefits:

• Competitive salary Opportunity to shape the HR function of a rapidly growing BPO.
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.