Sales Admin Assistant

Central Book Supply, Inc.; Quezon City; On-site; PHP 240,000 - 360,000; Full time

Job summary

A publishing and supply company in Quezon City is seeking a Sales Admin Assistant to provide essential support to the Sales and Publishing teams. The ideal candidate should possess strong organizational skills and be proficient in Microsoft Office Suite. Responsibilities include preparing sales documents, processing client orders, and assisting in various marketing efforts. Applicants must have a Bachelor's degree and be available to work on-site from Mondays to Saturdays.

Qualifications

• Bachelor's degree is required for this position.
• Experience in administrative roles is preferred but not mandatory.
• Ability to manage multiple tasks efficiently is essential.
• Strong communication and organization skills.

Responsibilities

• Prepare and file sales documents, quotations, and invoices.
• Process and track job orders from clients.
• Maintain accurate sales records and client databases.
• Assist in preparing sales reports and forecasts.
• Coordinate with production and logistics teams for fulfillment.
• Support book fairs and promotional activities.
• Handle client inquiries and provide product information.
• Perform other administrative tasks related to sales and publishing operations.

Skills

Proficient in Microsoft Office Suite

Strong organizational abilities

Good communication skills

Proficient in Canva and ClickUp

Multi-tasking abilities

Education

Bachelor's degree

Tools

Canva

ClickUp

MS Office

Job description

On-site - Quezon City | 1-3 Yrs Exp | Bachelor | Full-time

The Sales Admin Assistant (under Publish on Demand) provides administrative and operational support to the Sales and Publishing teams. This role ensures smooth coordination of sales activities, order processing, client documentation, and reporting, while supporting marketing and distribution efforts for published titles.

Key Responsibilities

• Prepare and file sales documents, quotations, invoices, and delivery schedules
• Process and track job orders from clients and institutions
• Maintain accurate sales records, client databases, and inventory coordination
• Assist in preparing sales reports, forecasts, and presentations
• Coordinate with production, warehouse, and logistics teams for timely fulfillment
• Support book fairs, sales events, and promotional activities
• Handle client inquiries and provide basic product information
• Perform other administrative tasks related to sales and publishing operations

Required Skills

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong organizational and multi-tasking abilities
• Proficient in Productivity and Project Management Applications (Canva, ClickUp)
• Good communication and coordination skills
• Will be 100% on-site from Mondays to Saturdays