Sales Admin Assistant

Apero Restaurant; Pasig; On-site; PHP 223,000 - 446,000; Full time

Job summary

Apero Restaurant uses Sales Admin to act as the central operational link between store sales, inventory management, customer service, and the corporate back-office function.

This role streamlines daily store administrative tasks, tracks daily/weekly sales targets, manages stock requisitions, and generates accurate sales reports across retail locations.

Qualifications

• Bachelor’s degree in business administration, marketing, office management, hospitality management, or related field.
• 1–3 years in retail administration, sales support, inventory control, or store operations.
• Proficient in MS Office and Google Workspace.
• Familiarity with POS systems and ERP/HRIS software (e.g., SAP, NetSuite, Odoo).
• Excellent accuracy in record-keeping and reporting.
• Clear verbal and written communication with staff and leadership.
• Able to multi-task, meet daily cut-offs, and resolve bottlenecks.

Responsibilities

• Sales Administration & Reporting: track daily/weekly/monthly sales and consolidate receipts and payment logs.
• Inventory & Stock Control Coordination: encode stock requisitions, reconcile counts, coordinate deliveries and stock movements.
• Customer Order & Wholesale Administrative Support: process special orders, invoices, receipts, and quotations.
• Store Operations & Administrative Support: maintain records, monitor supplies, and assist with onboarding and maintenance.

Skills

Retail administration

Sales reporting

MS Office

Google Workspace

Communication skills

Multi-tasking

Education

Bachelor’s Degree in Business Administration/related field

Tools

POS systems

HRIS/ERP software

Inventory databases

Job description

Job description:

The Sales Admin serves as the central operational link between store sales, inventory management, customer service, and corporate back-office function. This role is responsible for streamlining daily store administrative tasks, tracking daily/weekly sales targets, managing stock requisitions, generating accurate sales reports, and maintaining smooth administrative workflows across retail locations.

KEY RESPONSIBILITIES & DUTIES

1. Sales Administration & Reporting

• Compile, track, and record daily, weekly, and monthly sales performance across store branches against targets.

• Consolidate sales receipts, POS transaction logs, and payment settlement summaries (cash, GCash, credit card, Maya, e-wallets).

• Prepare accurate daily sales reporting summaries for Retail Operations, Accounting, and Store Leaders.

• Monitor product sales movement, highlighting fast-moving SKUs, slow-moving items, and stock-out risks.

2. Inventory & Stock Control Coordination

• Assist Store Supervisors/OICs in encoding stock requisitions, store transfers, and purchase orders.

• Perform regular reconciliations between physical inventory counts and HRIS/ERP system balances to identify variances.

• Coordinate with warehouse/logistics teams regarding delivery schedules, backorders, item returns, and damaged stock processing.

• Assist in organizing quarterly or annual physical inventory counts and audits across store branches.

3. Customer Order & Wholesale Administrative Support

• Process customer special orders, bulk sales inquiries, pre-orders, and reservations.

• Issue sales invoices, official receipts, delivery receipts, and quotations for institutional or corporate retail buyers.

• Coordinate customer inquiries, complaints, and product return/exchange processes in accordance with store policy.

4. Store Operations & Administrative Support

• Maintain clean, organized store operational records (incident reports, petty cash vouchers, staff attendance/shift logs, compliance documents).

• Monitor store supply requirements (office supplies, packaging materials, thermal receipt rolls, cleaning consumables) and manage timely reordering.

• Assist store leads with scheduling maintenance/repairs for POS hardware, store fixtures, and equipment.

• Support onboarding documentation and administrative setup for new store personnel.

JOB SPECIFICATIONS & QUALIFICATIONS

• Bachelor’s Degree in Business Administration, Marketing, Office Management, Hospitality Management, or a related field.

• 1–3 years of experience in retail administration, sales support, inventory control, or store operations preferred.

• Proficiency in MS Office Suite (Excel, Word) and Google Workspace (Docs, Sheets).

• Familiarity with Point-of-Sale (POS) systems, HRIS, ERP software (e.g., SAP, NetSuite, Odoo), or store inventory databases.

• Exceptional accuracy in record-keeping, encoding, and sales reporting.

• Clear oral and written communication with store staff, customers, and corporate executives.

• Ability to multi-task, prioritize urgent store requests, and hit strict daily cut-offs.

• Proactive in resolving inventory discrepancies, order delays, or administrative bottlenecks.