Sales Admin

Autokid Mobility Solutions; Tagbilaran; On-site; PHP 250,000 - 420,000; Full time

Job summary

Autokid Mobility Solutions in the Philippines is seeking a diligent Sales Admin to support the Sales Team with administrative tasks, document management, and accurate record-keeping. You will prepare quotations, purchase orders, and sales paperwork, coordinate with Accounting, Finance, and Operations, and help schedule vehicle deliveries and customer appointments.

This role requires strong Excel/Word skills, excellent communication, and the ability to manage multiple tasks while maintaining

Qualifications

• College graduate or undergraduate in Business Administration, Marketing, Management, Office Administration, or related field.
• Experience in Sales Administration, Sales Support, Automotive dealership, or related industry is an advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong organizational and administrative skills.
• Good communication and interpersonal skills.
• Detail-oriented with ability to maintain accurate records.
• Able to handle multiple tasks and meet deadlines.
• Customer- and team-oriented.
• Willing to work in an automotive dealership environment.

Responsibilities

• Provide administrative support to the Sales Team and Sales Manager.
• Prepare and process sales quotations, purchase orders, sales documents, and other related paperwork.
• Maintain and update customer information, sales records, and transaction files.
• Monitor and track sales orders, vehicle availability, reservations, and deliveries.
• Coordinate with Sales, Accounting, Finance, Operations, and other departments regarding customer and sales requirements.
• Assist in processing vehicle registration, insurance, financing, and other customer-related documents when applicable.
• Prepare daily, weekly, and monthly sales reports.
• Monitor sales targets, sales activities, and pending transactions.
• Follow up with Sales Representatives regarding incomplete documents and pending requirements.
• Assist in scheduling vehicle releases, deliveries, and customer appointments.
• Ensure that all sales documents are complete, accurate, and properly filed.
• Respond to customer inquiries and provide updates regarding sales transactions when needed.
• Assist the Sales Team in preparing presentations, reports, and other sales-related materials.
• Maintain confidentiality of customer and company information.
• Perform other duties and responsibilities that may be assigned by the immediate supervisor.

Skills

Organizational skills

Administrative skills

Communication skills

Interpersonal skills

Attention to detail

Deadline-driven

Education

Business Administration / related field

Tools

Microsoft Excel

Microsoft Word

Job description

Job Summary

The Sales Admin provides administrative and operational support to the Sales Team by managing sales documents, customer records, quotations, reports, and sales transactions. The role ensures that sales activities are properly documented and coordinated with internal departments to support smooth and efficient processing of automotive sales.

Key Responsibilities

• Provide administrative support to the Sales Team and Sales Manager.

• Prepare and process sales quotations, purchase orders, sales documents, and other related paperwork.

• Maintain and update customer information, sales records, and transaction files.

• Monitor and track sales orders, vehicle availability, reservations, and deliveries.

• Coordinate with Sales, Accounting, Finance, Operations, and other departments regarding customer and sales requirements.

• Assist in processing vehicle registration, insurance, financing, and other customer-related documents when applicable.

• Prepare daily, weekly, and monthly sales reports.

• Monitor sales targets, sales activities, and pending transactions.

• Follow up with Sales Representatives regarding incomplete documents and pending requirements.

• Assist in scheduling vehicle releases, deliveries, and customer appointments.

• Ensure that all sales documents are complete, accurate, and properly filed.

• Respond to customer inquiries and provide updates regarding sales transactions when needed.

• Assist the Sales Team in preparing presentations, reports, and other sales-related materials.

• Maintain confidentiality of customer and company information.

• Perform other duties and responsibilities that may be assigned by the immediate supervisor.

Qualifications

• College graduate or college undergraduate in Business Administration, Marketing, Management, Office Administration, or any related field.

• With experience in Sales Administration, Sales Support, Automotive, Dealership, or related industry is an advantage.

• Proficient in Microsoft Office, particularly Excel and Word.

• Strong organizational and administrative skills.

• Good communication and interpersonal skills.

• Detail-oriented and able to maintain accurate records.

• Able to handle multiple tasks and meet deadlines.

• Customer-oriented and team-oriented.

• Willing to work in an automotive dealership environment.