Renewables BD & Projects Assistant

Collective Ingenuity Renewable(PHILS.) corporation; Taguig; Hybrid; PHP 223,000 - 357,000; Full time

Job summary

Collective Ingenuity Renewable (Phils.) Corporation is seeking a Business Development, Project & Administrative Assistant to support research, information gathering, and coordination across business development and project activities in the Philippines.

The role requires clear instruction-following, professional communication, and the ability to maintain records, prepare reports, and assist in meetings, minutes, and trackers, under supervision of the Business Development Executive.

Qualifications

• Bachelor’s degree in Business Administration, Management, Marketing, Communications, Office Administration, or a related field.
• At least 1 year of relevant experience in business development support, sales support, project coordination, administration, research, or a similar role.
• Fresh graduates may be considered if they can demonstrate strong English communication, professional phone confidence, research ability, initiative, and relevant internship, OJT, or organizational experience.
• Strong English comprehension, verbal communication, and business writing skills.
• Able to clearly understand instructions, including required actions, conditions, deadlines, exceptions, and information that needs clarification.
• Confident making outbound calls to unfamiliar companies, government offices, utility providers, consultants, suppliers, contractors, and other external parties when assigned.

Responsibilities

• Research potential clients, business opportunities, markets, and relevant industry information.
• Gather and verify information needed for business development and project evaluation.
• Assist in compiling and formatting Management-approved reports, presentations, quotations, proposals, and other business development materials, without independently deciding prices, commercial terms, or company commitments.
• Maintain leads, contact lists, opportunity trackers, and related records.
• Monitor and internally follow up with the assigned Business Development Executive regarding leads, opportunities, project activities, pending requirements, commitments, and next actions, and provide updates to Management.
• Coordinate specific project documents, schedules, meetings, and administrative requirements with approved external parties.
• Conduct assigned research and external communication to identify and verify the correct organization, department, and contact person needed for current or future projects and company operations.
• Gather and verify contact details, responsibilities, communication history, and other relevant information and keep proper records.
• Make outbound calls or communicate with external parties when specifically assigned to obtain or confirm information, establish contacts, or clarify the next step, timeline, or reason for delay.
• Arrange meetings, prepare meeting minutes and follow-up lists, and maintain project trackers and related documents.
• Monitor assigned requirements internally and remind the responsible person about pending actions, deadlines, and commitments.
• The assistant may support meeting arrangements, documentation, record maintenance, and specifically assigned coordination activities.

Skills

English proficiency

Phone communication

Research ability

MS Office

Google Workspace

Education

Bachelor’s degree in Business Administration/Management/Marketing/Communications/Office Administration

Tools

CRM

Project management tools

Job description

Collective Ingenuity Renewable (Phils.) Corporation is seeking a Business Development, Project & Administrative Assistant to support research, information gathering, and coordination across business development and project activities in the Philippines.

The role requires clear instruction-following, professional communication, and the ability to maintain records, prepare reports, and assist in meetings, minutes, and trackers, under supervision of the Business Development Executive.