Remote Virtual Assistant — Operations & Gifting Expert

RemoteJobsOne; Manila; Remote; PHP 1,294,000 - 2,588,000; Full time

Job summary

RemoteJobsOne is seeking a proactive Virtual Assistant to support day-to-day operations for a distributed team. You will handle general administrative work, team logistics, and gifting for internal teams, extended teams, and clients.

We value resourcefulness, attention to detail, and ownership. This fully remote role offers independence in a fast-moving environment and opportunities to improve processes with AI tools.

Qualifications

• 3+ years in administrative support, operations, or a similar role.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• High ownership, reliability, and follow-through.
• Strong research and problem-solving skills.
• Ability to work independently in a fast-moving environment.
• Good judgment when handling sensitive information.

Responsibilities

• Own scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding, team logistics, and ad hoc requests.
• Own gifting operations across our team and clients.
• Source gifts and manage ordering, personalization, shipping, and delivery.
• Track gifting budgets, recipient information, orders, and vendors.
• Anticipate needs and drive tasks through completion.

Skills

Administrative support

Strong communication

Organization

Ownership & reliability

Research & problem solving

Independent work

Discretion with information

Tools

Google Workspace

Slack

Project management tools

Job description

RemoteJobsOne is seeking a proactive Virtual Assistant to support day-to-day operations for a distributed team. You will handle general administrative work, team logistics, and gifting for internal teams, extended teams, and clients.

We value resourcefulness, attention to detail, and ownership. This fully remote role offers independence in a fast-moving environment and opportunities to improve processes with AI tools.