Remote Virtual Assistant for Business Coach (Part-Time)

Assist World; Philippines; Remote; PHP 561,000 - 841,000; Part time

Benefits offered by this job

Remote work

Birthday bonus

Testimonial bonus

No tracker

Job summary

Assist World is seeking a highly organised Part-Time Virtual Assistant to support a busy business coach and consultant. You will own day-to-day admin tasks, manage session notes, calendars, and client communications, and streamline processes using AI tools.

This remote role requires excellent written English, a proactive mindset, and proficiency with Notion and Microsoft Excel. You will work independently, juggle multiple tasks, and help keep clients organized and engaged.

Qualifications

• Excellent written English and communication skills.
• Ability to manage multiple tasks with attention to detail.
• Experience supporting a coach, consultant or professional is a plus.

Responsibilities

• Manage and organise session notes and meeting follow-ups
• Review transcripts and use AI outputs to complete actions
• Ensure information is shared with clients, the coach and internal teams
• Maintain client trackers and records
• Set up calendar activities, reminders and agendas
• Manage follow-up reminders and outstanding actions
• Assist with Monday client communications and recurring activities
• Monitor client-related admin tasks and elevate issues when needed
• Maintain Excel-based trackers and databases
• Copy and organise information from AI outputs into tracking systems
• Track registrations, attendance and confirmations for events

Skills

Organisation

Attention to detail

Written English

Independent worker

Proactive

AI tools

Tools

Notion

Microsoft Excel

ChatGPT

Claude

Job description

Assist World is seeking a highly organised Part-Time Virtual Assistant to support a busy business coach and consultant. You will own day-to-day admin tasks, manage session notes, calendars, and client communications, and streamline processes using AI tools.

This remote role requires excellent written English, a proactive mindset, and proficiency with Notion and Microsoft Excel. You will work independently, juggle multiple tasks, and help keep clients organized and engaged.