Virtual Assistant – Business Coaching

Assist World; Philippines; Remote; PHP 561,000 - 841,000; Part time

Benefits offered by this job

Remote work

Birthday bonus

Testimonial bonus

No tracker

Job summary

Assist World is seeking a highly organised Part-Time Virtual Assistant to support a busy business coach and consultant. You will own day-to-day admin tasks, manage session notes, calendars, and client communications, and streamline processes using AI tools.

This remote role requires excellent written English, a proactive mindset, and proficiency with Notion and Microsoft Excel. You will work independently, juggle multiple tasks, and help keep clients organized and engaged.

Qualifications

• Excellent written English and communication skills.
• Ability to manage multiple tasks with attention to detail.
• Experience supporting a coach, consultant or professional is a plus.

Responsibilities

• Manage and organise session notes and meeting follow-ups
• Review transcripts and use AI outputs to complete actions
• Ensure information is shared with clients, the coach and internal teams
• Maintain client trackers and records
• Set up calendar activities, reminders and agendas
• Manage follow-up reminders and outstanding actions
• Assist with Monday client communications and recurring activities
• Monitor client-related admin tasks and elevate issues when needed
• Maintain Excel-based trackers and databases
• Copy and organise information from AI outputs into tracking systems
• Track registrations, attendance and confirmations for events

Skills

Organisation

Attention to detail

Written English

Independent worker

Proactive

AI tools

Tools

Notion

Microsoft Excel

ChatGPT

Claude

Job description

About the Role

We are looking for a highly organised, proactive Part-Time Virtual Assistant to support a busy business coach and consultant as their client base continues to grow. The successful candidate will take ownership of a range of day-to-day administrative tasks, helping streamline processes, keep client activities organised, and free up the coach to focus on their clients and business development. This is a great opportunity for someone who is comfortable working independently, enjoys working with technology and AI tools, and has excellent attention to detail.

Key Responsibilities

Administrative & Client Support

• Manage and organise session notes and meeting follow-ups
• Review meeting transcripts and use AI-generated outputs to complete required actions
• Ensure relevant information is shared with clients, the coach, and internal teams
• Maintain client trackers and records
• Set up calendar activities, reminders, agendas, and accountability tasks
• Manage follow-up reminders and ensure outstanding actions are completed
• Assist with Monday client communications and other recurring activities
• Monitor client-related administrative tasks and elevate issues where necessary

Calendar & Booking Management

• Manage the process around Calendly bookings
• Monitor incoming bookings and ensure information is accurately recorded
• Keep calendars and meeting-related information organised
• Support the preparation and follow-up of client meetings

Social Media & Content Support

• Maintain a consistent social media posting schedule
• Repurpose content generated from coaching sessions into engaging social media posts
• Take AI-generated content and adapt it into the coach's personal voice
• Make content clear, engaging and suitable for social media
• Assist with basic image selection or creation where required
• Support a consistent content process rather than being responsible for a full social media strategy

Tracking & Event Administration

• Maintain Excel-based trackers and databases
• Copy and organise information from AI-generated outputs into relevant tracking systems
• Track monthly and quarterly events
• Monitor registrations, attendance, confirmations and outstanding responses
• Record reasons for non-attendance or declined participation where required
• Assist with occasional payment follow-ups and elevate financial issues to theappropriate team

• Virtual Assistant, Personal Assistant, Executive Assistantor Administrative Assistant
• Excellent organisation and attention to detail
• Strong written English and communication skills
• Comfortable managing multiple tasks and deadlines
• Ability to work independently and proactively
• Good knowledge of AI tools, particularly ChatGPT and/or Claude
• Notion is highly desirable
• Strong Microsoft Excel skills, particularly creating and maintaining trackers
• Comfortable working with calendars, scheduling and online meeting platforms
• Basic understanding of social media content and posting
• Ability to take existing content and make it clear, engaging and aligned with a particular person's voice

The ideal candidate will be someone who doesn't need to be micromanaged. You'll be trusted to take a list of recurring tasks, understand the process and make sure everything gets done accurately and on time. You should be comfortable using AI as part of your everyday workflow and be interested in finding ways to make administrative processes more efficient. Experience supporting a coach, consultant, entrepreneur or client-facing professional would be an advantage

Why Join Assist World?

• 100% REMOTE
• $50 birthdaybonus
• $200 testimonial bonus
• NO TRACKER. NO PROBLEM