Remote Property Management Coordinator

Magic, Inc; Taguig; Remote; PHP 506,000 - 721,000; Full time

Job summary

Magic, Inc. is hiring a Property Management Coordinator for a freelance, remote role based in the Philippines. You will handle tenant communications, leasing coordination, and vendor follow-ups, supporting a US-based property management client.

Work from home with a flexible schedule; you will manage payments, inspections, and owner updates, while maintaining accurate records in QuickBooks Online or Xero and property management platforms. Typically 40 hours weekly aligned with EST business hours.

Qualifications

• Prior property management experience, such as property management, leasing, or real estate admin support.
• Hands-on use of at least one property management platform such as AppFolio, Buildium, Rent Manager, Yardi, or TenantCloud.
• Working knowledge of QuickBooks Online or Xero and basic bookkeeping (payments, invoices, receipts, reconciliation).
• Understanding of how leases work, including renewals, deposits, late fees, and notices.
• Advanced or fluent English (C1 or higher), spoken and written, with a clear, professional phone presence.

Responsibilities

• Tenant Communication: Answer tenant calls, emails, and texts within set response times; log maintenance requests and send confirmations; send rent reminders and late notices; share move-in/move-out instructions; notify tenants of notices; escalate emergencies.
• Leasing & Lease Administration: Post vacancy listings; respond to inquiries and schedule showings; send applications and track completion; coordinate background/credit/income checks; prepare and send leases for e-signature; track start/end/renewal dates; maintain lease tracker; prepare move-in/out checklists.
• Maintenance Coordination: Create work orders, request/vendor quotes, schedule repairs, confirm access, and follow up until resolution; maintain vendor list with contacts, rates, insurance, licenses; schedule preventive maintenance.
• Light Bookkeeping: Record rent payments; track late fees and balances; enter invoices into QuickBooks/Xero; upload receipts; reconcile bank/credit card statements; track deposits; prepare monthly per-property income/expense reports; collect W-9s; flag unusual charges.
• Admin, Records & Owner Relations: Organize tenant/lease/property files; track policies and due dates; manage calendar for showings/inspections/vendor visits; update tenant/unit database; prepare weekly status summaries; send owner statements; answer owner questions.

Skills

Property management experience

Property management software

QuickBooks Online / Xero

Advanced English

Tenant screening knowledge

Tools

AppFolio

Buildium

Rent Manager

Yardi

TenantCloud

QuickBooks Online

Xero

Job description

Magic, Inc. is hiring a Property Management Coordinator for a freelance, remote role based in the Philippines. You will handle tenant communications, leasing coordination, and vendor follow-ups, supporting a US-based property management client.

Work from home with a flexible schedule; you will manage payments, inspections, and owner updates, while maintaining accurate records in QuickBooks Online or Xero and property management platforms. Typically 40 hours weekly aligned with EST business hours.