Remote Program Operations Lead (Freelance)

Magic, Inc; Philippines; Remote; PHP 509,000 - 678,000; Full time

Job summary

Magic, Inc seeks a Program Operations Coordinator to execute an annual education and community program calendar. This is a remote, freelance-like full-time role reporting to clients via Magic and coordinating with the Founder and cross-functional teams.

You’ll own logistics, timelines, speaker coordination, event run-of-show, dashboards, and post-event reporting, ensuring flawless delivery and scale across programs and events.

Qualifications

• 2–5 years coordinating operations for established programs such as professional/executive education, associations/membership communities, certification/CPE, masterminds, or conference/live event series
• Proven experience producing events and managing vendors
• Hands-on project management using a PM platform (e.g., Asana/ClickUp/Trello) and SOP ownership
• Demonstrated coordination with faculty/experts/speakers and cross-functional teams (e.g., marketing)

Responsibilities

• Own and manage the annual educational calendar once set by leadership
• Execute project plans, drive timelines, and keep cross-functional contributors on deadline
• Proactively identify and resolve scheduling conflicts, dependencies, and risks
• Coordinate faculty/experts scheduling, prep, materials, and communications
• Manage curriculum logistics and asset readiness (slides, handouts, pre-work, recordings)
• Serve as the central point of contact for recruited speakers and expert network logistics
• Produce virtual and in-person experiences end-to-end (run-of-show, tech checks, on-site flow)
• Manage event logistics and vendors (venues, A/V, platforms, catering, travel as needed)
• Run member onboarding, engagement, and renewal workflows using established playbooks
• Coordinate with marketing on launches and enrollment campaigns per calendar
• Track and report program revenue, expenses, enrollment, attendance, engagement, and retention
• Maintain dashboards and post-event reporting; relay insights to inform iterative improvements
• Maintain and refine SOPs and repeatable operating systems
• Run the project-management system to ensure daily accountability and task clarity
• Flag risks, gaps, and issues to the Founder quickly with proposed next steps

Skills

Operations coordination

Event management

Project management

Faculty/ speaker coordination

Tools

Asana

ClickUp

Trello

Job description

Magic, Inc seeks a Program Operations Coordinator to execute an annual education and community program calendar. This is a remote, freelance-like full-time role reporting to clients via Magic and coordinating with the Founder and cross-functional teams.

You’ll own logistics, timelines, speaker coordination, event run-of-show, dashboards, and post-event reporting, ensuring flawless delivery and scale across programs and events.