Remote Night-Shift Assistant Office Manager – HVAC

Aidey; Philippines; Remote; PHP 193,000 - 303,000; Full time

Job summary

Aidey is seeking a detail-oriented Assistant Office Manager - HVAC to provide remote support to US-based HVAC office managers. You will handle administrative tasks, invoicing, documentation, and customer service to help managers focus on strategic work.

The role is fully remote, long-term, with US clients. Candidates should have experience supporting service-based businesses, strong English skills, familiarity with CRM and social media tools, and the ability to work independently across varying

Qualifications

• Experience supporting service-based businesses (HVAC, plumbing, electrical, etc.) – MUST
• Strong English communication skills (written and spoken)
• Experience as a Virtual Assistant, Admin, or similar role
• Experience handling permits, rebates, or documentation
• Familiarity with social media tools
• Hands-on experience using modern CRM platforms, task management tools, and AI tools to improve efficiency
• Highly organized with strong attention to detail
• Comfortable using tools and learning new systems
• Able to work independently and manage multiple tasks

Responsibilities

• Prepare and process invoices
• Submit warranty registrations and rebate documentation
• Manage administrative tasks and documentation
• Support office managers with daily operations
• Assist with customer service tasks when needed
• Help with basic social media content and scheduling

Skills

Attention to detail

Strong English

Independent worker

Multitasking

Tools

CRM platforms

Task management tools

AI tools

Social media tools

Job description

Aidey is seeking a detail-oriented Assistant Office Manager - HVAC to provide remote support to US-based HVAC office managers. You will handle administrative tasks, invoicing, documentation, and customer service to help managers focus on strategic work.

The role is fully remote, long-term, with US clients. Candidates should have experience supporting service-based businesses, strong English skills, familiarity with CRM and social media tools, and the ability to work independently across varying