Remote Lease Admin Lead – Retail Portfolio

United Smart Tech; Manila; Remote; PHP 3,812,000 - 5,400,000; Full time

Job summary

United Smart Tech is seeking a Lease Administration Manager for a U.S. Retail Portfolio (Remote). The role covers end-to-end lease administration—from signing through rent payments, audits and renewals—ensuring accuracy and recoveries.

You'll manage lease abstraction, critical dates, pre-payment reviews, CAM/tax recovery, insurance/compliance, store openings, and reporting. Strong Excel skills and experience with U.S. retail leases are essential.

Qualifications

• 4+ years in U.S. retail or commercial lease administration or property accounting.
• Ability to read a U.S. shopping-center lease and abstract CAM, taxes and insurance pass-throughs.
• Read year-end reconciliations and flag improper charges or issues.
• Experience managing certificates of insurance and landlord records.
• Advanced Excel skills.
• Strong written and spoken English for direct correspondence with U.S. landlords.
• Exceptional accuracy and deadline-driven: keep a strict calendar.

Responsibilities

• Lease abstraction: convert leases and amendments into clean data including terms and options.
• Track critical dates for options, renewals, TI deadlines and insurance renewals.
• Pre-payment billing review: verify base rent, CAM, taxes, insurance and percentage rent; prepare monthly payment file.
• CAM and tax recovery: compare findings against lease language, negotiate claims with landlords.
• Insurance and compliance: issue COIs, maintain W-9s and landlord records.
• New stores and landlord relations: set rent at commencement, assist with TI assets and obligations.
• Reporting and SOPs: maintain lease database as source of truth; produce recurring reports.

Skills

Lease administration

Lease accounting

English communication

Deadline/calendar management

Attention to detail

Education

Degree in Accounting, Finance, Real Estate, Business or Law

Tools

Yardi

MRI

Visual Lease

Lucernex

Job description

United Smart Tech is seeking a Lease Administration Manager for a U.S. Retail Portfolio (Remote). The role covers end-to-end lease administration—from signing through rent payments, audits and renewals—ensuring accuracy and recoveries.

You'll manage lease abstraction, critical dates, pre-payment reviews, CAM/tax recovery, insurance/compliance, store openings, and reporting. Strong Excel skills and experience with U.S. retail leases are essential.