Remote IT Executive Assistant for CIO

NightOwl Consulting Philippines Inc.; Philippines; On-site; PHP 669,600 - 892,800; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal and dependz

Government-mandated benefits

Performance-based incentives

Quarterly company events

Equipment and software provided

Job summary

NightOwl Consulting Philippines Inc. is seeking an Executive Assistant, Information Technology to provide high‑level administrative support to the CIO and IT leadership.

This fully remote, shared role balances priorities, manages confidential information, and keeps calendars, communications, and operations running smoothly. The successful candidate will have at least five years of senior-executive support experience, excellent written and verbal communication, and the ability to collaborate

Qualifications

• Minimum of five (5) years of executive-level administrative support experience.
• Experience supporting multiple senior leaders simultaneously.
• Experience in financial services or highly regulated industries preferred.
• Proven ability to coordinate across teams and protect confidential information.

Responsibilities

• Manage the CIO’s calendar and coordinate scheduling across IT and Training leaders; resolve conflicts and protect focus time.
• Prepare meeting agendas, capture notes, track action items, and follow up on deliverables.
• Draft and manage CIO correspondence; triage requests and route to appropriate stakeholders.
• Coordinate domestic and international travel; develop itineraries and process expense reports.
• Support contract administration and vendor onboarding with procurement; monitor dates and approvals.
• Maintain departmental records, distribution lists, org charts, and access permissions.
• Monitor milestones and deadlines across IT initiatives; provide leadership with project status visibility.
• Handle highly confidential information with professionalism and discretion.

Skills

Executive support

Calendar management

Travel coordination

Written and verbal communication

MS 365 proficiency

Tools

Outlook

Teams

SharePoint

Word

Excel

PowerPoint

Job description

NightOwl Consulting Philippines Inc. is seeking an Executive Assistant, Information Technology to provide high‑level administrative support to the CIO and IT leadership.

This fully remote, shared role balances priorities, manages confidential information, and keeps calendars, communications, and operations running smoothly. The successful candidate will have at least five years of senior-executive support experience, excellent written and verbal communication, and the ability to collaborate