Remote HVAC Operations Coordinator

BruntWork; Metro Manila; Remote; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Permanent work from home

Immediate hiring

Health Insurance Coverage

Job summary

BruntWork is seeking a meticulous Virtual Operations Assistant to bolster administrative and operational efficiency for a growing HVAC business. You will free up management time, streamline workflows, and ensure seamless service for commercial and residential clients.

This role is remote (permanent work from home) with a Mon–Fri schedule aligned to Sydney time. You will manage invoicing, supplier bills, reports, and technician dispatch, while maintaining compliance and SOPs for recurring tasks.

Qualifications

• Proven experience in administrative support or operations coordination.
• Proficiency with CRM/job management software (e.g., AroFlo) and accounting software (e.g., Xero).
• Familiar with Microsoft Office suite and basic AI-enabled process tools.
• Willingness to learn new systems and adapt to processes.

Responsibilities

• Manage incoming work orders and enter them into AroFlo and client portals.
• Handle invoicing, payment reconciliation in Xero, and processing supplier bills.
• Generate service reports and attach to AroFlo jobs.
• Coordinate scheduling and dispatch for field technicians using AroFlo.
• Serve as primary contact for client inquiries via phone and email.
• Manage supplier relationships, ordering parts, tracking deliveries, and pricing.
• Track licenses, certifications, and employee training dates, scheduling renewals.
• Maintain HVAC compliance records (testing, tagging, bottle storage).
• Schedule recurring maintenance for private clients.
• Document workflows and create SOPs for recurring tasks.

Skills

AroFlo

Xero

MS Office

AI tools (ChatGPT)

Job description

BruntWork is seeking a meticulous Virtual Operations Assistant to bolster administrative and operational efficiency for a growing HVAC business. You will free up management time, streamline workflows, and ensure seamless service for commercial and residential clients.

This role is remote (permanent work from home) with a Mon–Fri schedule aligned to Sydney time. You will manage invoicing, supplier bills, reports, and technician dispatch, while maintaining compliance and SOPs for recurring tasks.