Remote Finance Operations Coordinator

Penbrothers; Philippines; Remote; PHP 350,000 - 550,000; Full time

Job summary

Penbrothers in the Philippines is seeking a detail-oriented Finance Operations Coordinator to manage day-to-day AP, COIs, 1099 and W-2 reconciliation, and payroll backup for a multi-entity healthcare group.

You will work across ~16 entities, supervise data reporting, SOPs, and cross-train with the Assistant Financial Controller to ensure accurate, timely financial operations.

We value organized, process-driven professionals with experience in Bill.com, Gusto, and Homebase.

Qualifications

• 3+ years of experience in AP, accounting support, or office management (construction, healthcare, or multi-entity experience preferred).
• Working knowledge of 1099 rules, COI requirements, and basic insurance terminology.
• Strong Excel and Google Sheets skills, including lookups, pivot tables, and report formatting.
• Experience with Bill.com for AP, or a similar AP platform.
• Highly organized and detail-oriented, with the ability to manage recurring deadlines independently.

Responsibilities

• Process vendor invoices across multiple entities, coding, approval routing, and entry in Bill.com.
• Track COIs for vendors, contractors, and landlords; follow up on expired or missing certificates.
• Reconcile 1099 status and W-2 wages with payroll records; flag discrepancies for review.
• Provide payroll backup when the US Payroll & Benefits Support Specialist is unavailable.
• Extract data and build recurring reports; maintain SOPs and organized finance files.

Skills

Excel

Google Sheets

Attention to detail

Organization

Deadline management

Education

Associate's or Bachelor's degree in accounting, finance, or business

Tools

Bill.com

Gusto

Homebase

Job description

Penbrothers in the Philippines is seeking a detail-oriented Finance Operations Coordinator to manage day-to-day AP, COIs, 1099 and W-2 reconciliation, and payroll backup for a multi-entity healthcare group.

You will work across ~16 entities, supervise data reporting, SOPs, and cross-train with the Assistant Financial Controller to ensure accurate, timely financial operations.

We value organized, process-driven professionals with experience in Bill.com, Gusto, and Homebase.