Remote Finance Operations Coordinator (Multi-Entity)

PENBROTHERS; Makati; Remote; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Remote work from home

Growth opportunities

Job summary

Penbrothers is seeking a detail-oriented Finance Operations Coordinator to manage day-to-day finance and administrative operations for a multi-entity healthcare organization. You’ll handle accounts payable, COIs, 1099s/W-2s, payroll backup, and data reporting across approximately 16 entities including surgery centers and management companies.

The role emphasizes vendor management, accuracy, and timely payments, with a remote work option and collaboration across entities.

Qualifications

• 3+ years of experience in AP, accounting support, or office management.
• Working knowledge of 1099 rules, COI requirements, and basic insurance terminology.
• Strong Excel and Google Sheets skills, including lookups and pivot tables.
• Experience with Bill.com or similar AP platform.
• Highly organized with ability to manage recurring deadlines.

Responsibilities

• Process vendor invoices across multiple entities with coding and routing.
• Prepare payment runs and maintain vendor records.
• Collect W-9s and onboarding docs; respond to vendor queries.
• Track rents and lease escalations.
• Track COIs for vendors/contractors/landlords and maintain insurance log.
• Support COI renewals with data gathering and renewals tracking.
• Reconcile 1099 and W-2 payments; assist with year-end filings.
• Payroll backup duties when needed; assist data reporting and SOP updates.

Skills

Accounts payable

Excel

Bill.com

Data reporting

Attention to detail

Multi-entity accounting

Gusto

Homebase

Education

Associate's or bachelor's degree in accounting/finance/business

Tools

Bill.com

Gusto

Homebase

Job description

Penbrothers is seeking a detail-oriented Finance Operations Coordinator to manage day-to-day finance and administrative operations for a multi-entity healthcare organization. You’ll handle accounts payable, COIs, 1099s/W-2s, payroll backup, and data reporting across approximately 16 entities including surgery centers and management companies.

The role emphasizes vendor management, accuracy, and timely payments, with a remote work option and collaboration across entities.