Remote Executive Assistant to Founder - Defence & Intelligence

Wingman Recruitment Pty Ltd; Metro Manila; On-site; PHP 4,009,000 - 5,791,000; Full time

Benefits offered by this job

100% Remote

Australian business hours

Structured onboarding

Career growth

Founder exposure

Defence/Intelligence exposure

Executive operations experience

Supportive team

Job summary

Wingman Recruitment is seeking an exceptional Executive Assistant to the Founder for a Defence, Intelligence and Advisory specialist. The role is 100% remote, with Australian business hours and occasional US meetings.

You will manage the founder's complex diary across multiple time zones, coordinate meetings and travel, draft executive communications, and coordinate external stakeholders with discretion and professionalism. This is a high-trust, long-term partner role.

Qualifications

• Minimum significant experience as an Executive Assistant or similar senior support role.
• Ability to manage complex executive diaries across multiple time zones.
• Strong written and verbal English with Australian business communication skills.
• Experience dealing with high-profile external stakeholders in Defence/government sectors.
• Excellent judgement, discretion, and professionalism.
• Ability to work independently in a high-trust environment.

Responsibilities

• Manage the founder's complex executive diary and time-zone coordination.
• Coordinate meetings, travel itineraries, and executive logistics.
• Prioritise commitments and protect the founder's time.
• Prepare agendas, briefing documents, and executive summaries.
• Draft emails and stakeholder communications on behalf of the founder.
• Coordinate introductions and ongoing communications with external stakeholders.
• Improve workflows, templates, and operational processes.

Skills

Executive support

Diary management

Travel coordination

Meetings coordination

Stakeholder management

Discretion

Professional communication

Organisational skills

Independent work

Microsoft 365 proficiency

AI productivity tools

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

AI productivity tools (ChatGPT/Claude/Copilot)

Job description

Wingman Recruitment is seeking an exceptional Executive Assistant to the Founder for a Defence, Intelligence and Advisory specialist. The role is 100% remote, with Australian business hours and occasional US meetings.

You will manage the founder's complex diary across multiple time zones, coordinate meetings and travel, draft executive communications, and coordinate external stakeholders with discretion and professionalism. This is a high-trust, long-term partner role.