Remote Executive Assistant for Accounting Practice

Hammerjack Pty. Ltd. Philippine Branch Office; Philippines; Remote; PHP 446,000 - 670,000; Full time

Benefits offered by this job

Hybrid options across Philippines and澳

Barista coffee on demand

Meals on Us

Health coverage with dependents

Transparent salary packages

Ongoing training

Award-winning workplace

Global client exposure

Job summary

hammerjack is seeking an Executive Assistant to support partners and accountants with client administration, compliance workflows, and day-to-day executive tasks. You will manage databases, lodgements, billing, and high-level correspondence across ATO, ASIC, and practice systems.

Ideal candidates have 3–5 years in an accounting firm environment, strong English communication, and proficiency with Xero, Office, NowInfinity, and FYI Docs.

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or a related field preferred.
• 3–5 years of administrative support experience within an accounting firm or professional services environment.
• Strong understanding of Australian accounting and compliance processes, including ATO and ASIC procedures.
• Confident using Xero Practice Manager, Microsoft Office Suite, and NowInfinity or FYI Docs.
• Excellent written and verbal communication skills with a professional, client-facing approach.
• Strong organisational and time management skills with the ability to manage competing priorities accurately.
• Close attention to detail, discretion, and confidentiality when handling financial and client information.
• Collaborative, proactive, and comfortable working independently when needed.

Responsibilities

• Keep Client Records Accurate: Maintain and update client databases, contact details, onboarding documents, and entity records across Xero and other practice systems.
• Coordinate Lodgements: Log and prepare tax return jobs, track workflows, and support Tax, BAS, ASIC, and annual review submissions throughout the financial year.
• Be the Professional First Point of Contact: Manage incoming and outgoing correspondence, including emails, calls, mail, and client enquiries, with clarity and professionalism.
• Support ATO and ASIC Matters: Use the ATO Portal, assist with compliance queries, payment arrangements, interest remission requests, ASIC forms, company changes, and statutory record updates.
• Keep Billing Moving: Prepare and process billing, invoices, receipts, debtor records, payment reconciliations, WIP updates, and financial reports in line with partner instructions.
• Back the Partners: Provide high-level executive support, including calendar management, meeting coordination, correspondence, proposals, presentations, reports, and documentation.
• Strengthen Practice Operations: Maintain filing systems, protect client confidentiality, support compliance and quality processes, and contribute ideas that improve administrative efficiency.

Skills

Administrative support

Australian accounting compliance

Xero Practice Manager

Microsoft Office Suite

NowInfinity / FYI Docs

Client-facing communication

Organisation & time management

Discretion & confidentiality

Independent working

Education

Bachelor’s degree in Accounting, Business Administration, or a related field

Tools

Xero Practice Manager

Microsoft Office Suite

NowInfinity

FYI Docs

Job description

hammerjack is seeking an Executive Assistant to support partners and accountants with client administration, compliance workflows, and day-to-day executive tasks. You will manage databases, lodgements, billing, and high-level correspondence across ATO, ASIC, and practice systems.

Ideal candidates have 3–5 years in an accounting firm environment, strong English communication, and proficiency with Xero, Office, NowInfinity, and FYI Docs.