Remote Executive Assistant — Finance & QuickBooks Pro

Outsource Access, Inc.; Philippines; Remote; PHP 558,000 - 893,000; Full time

Benefits offered by this job

HMO coverage

Group Life Insurance

Paid leave credits

Overtime pay

13th month pay

Job summary

Outsource Access, Inc. is seeking an Executive Assistant specializing in Finance with QuickBooks to streamline executive communications and financial workflows in a remote setting.

You will own high-volume inbox management, invoicing accuracy, and bid administration for government and county RFPs, ensuring on-time, compliant submissions. This role demands meticulous attention under pressure, strong MS Office and QuickBooks skills, and the ability to develop scalable processes that support growth

Qualifications

• Proven ability to manage high-volume, multi-account communications with attention to detail.
• Experience auditing government contracts and invoices; reduces revenue leakage.
• Strong autonomous work ethic with accountability and reliability.
• Advanced QuickBooks and MS Office proficiency; comfortable with cloud tools.

Responsibilities

• Manage executive communications and reclaim inbox organization with rapid-find systems.
• Modernize invoicing and audit projects in QuickBooks to prevent revenue leaks.
• Lead end-to-end administration of 40+ page government/county RFP bids with strict deadlines.
• Create and institutionalize SOPs and operational infrastructure to support growth.

Skills

QuickBooks

Email management

MS Office

AI tools

Tools

Dropbox

ChatGPT

Gemini

Job description

Outsource Access, Inc. is seeking an Executive Assistant specializing in Finance with QuickBooks to streamline executive communications and financial workflows in a remote setting.

You will own high-volume inbox management, invoicing accuracy, and bid administration for government and county RFPs, ensuring on-time, compliant submissions. This role demands meticulous attention under pressure, strong MS Office and QuickBooks skills, and the ability to develop scalable processes that support growth