Remote Executive Assistant - Accounting & Compliance

hammerjack; Philippines; Hybrid; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Hybrid work options

Barista coffee on demand

Complimentary on-site meals weekly

Health coverage with dependents

Ongoing training and career growth

Awarded Fortune Best Workplace

Job summary

hammerjack is seeking a highly organized Executive Assistant to support partners and accountants across client administration, practice coordination, and compliance workflows. You will help keep databases accurate, manage lodgements, and maintain professional client communications.

The role involves billing support, executive calendar management, and contributing to efficient practice operations for Australian clients, with hybrid remote work options in the Philippines.

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or related field.
• 3–5 years of administrative support experience in accounting or professional services.
• Strong understanding of Australian accounting and compliance processes (ATO/ASIC).
• Proficiency with Xero Practice Manager, MS Office, NowInfinity, and FYI Docs.
• Excellent written and verbal communication with a professional, client-facing approach.
• Strong organisational and time management skills with ability to manage competing priorities.
• Discretion and confidentiality when handling financial and client information.
• Collaborative, proactive, and comfortable working independently when needed.

Responsibilities

• Keep Client Records Accurate: maintain client databases, contact details, onboarding documents, and entity records across Xero and practice systems.
• Coordinate Lodgements: log and prepare tax return jobs, track workflows, and support submissions for Tax, BAS, ASIC, and annual reviews.
• Be the Professional First Point of Contact: manage emails, calls, mail, and client enquiries with clarity and professionalism.
• Support ATO and ASIC Matters: use the ATO Portal, assist with compliance queries, payment arrangements, and statutory updates.
• Keep Billing Moving: prepare and process billing, invoices, receipts, debtor records, and WIP updates.
• Back the Partners: provide executive support including calendar management, meetings, proposals, and reports.
• Strengthen Practice Operations: maintain filing systems, protect confidentiality, support compliance and process improvements.

Skills

Administrative support

Client communication

Time management

Discretion

Independent worker

Education

Bachelor’s degree in Accounting

Business Administration

Tools

Xero Practice Manager

Microsoft Office Suite

NowInfinity

FYI Docs

Job description

hammerjack is seeking a highly organized Executive Assistant to support partners and accountants across client administration, practice coordination, and compliance workflows. You will help keep databases accurate, manage lodgements, and maintain professional client communications.

The role involves billing support, executive calendar management, and contributing to efficient practice operations for Australian clients, with hybrid remote work options in the Philippines.