Remote Executive Admin Ops VA — Dental Practice

Winning Assistants, Inc.; Philippines; Remote; PHP 521,000 - 608,000; Part time

Job summary

Winning Assistants, Inc. is seeking an Executive & Administrative Operations Virtual Assistant to support a U.S.-based dental practice.

This remote role focuses on coordinating daily office operations, scheduling, reporting, and administrative workflows while offering a part-time schedule with potential for full-time opportunities. The candidate will own calendars, manage communications, and drive proactive problem-solving to keep the practice running efficiently.

Qualifications

• Must have prior experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or Virtual Assistant.
• Experience coordinating calendars, scheduling, and reporting.
• Must provide an NBI Clearance and/or Local Police Clearance before onboarding (mandatory).
• Must be able to attend video meetings with camera on when required.
• Excellent written and verbal English communication skills.
• Strong problem-solving, critical thinking, and decision-making abilities.

Responsibilities

• Coordinate daily administrative and operational activities.
• Monitor workflows, team assignments, deadlines, and pending tasks.
• Follow up with team members to ensure responsibilities and action items are completed.
• Identify operational bottlenecks and help implement practical solutions.
• Coordinate with internal teams, vendors, and external partners.
• Prepare reports, spreadsheets, presentations, and other administrative documents.

Skills

Executive assistant experience

Calendar management

Scheduling

English communication

Proactive problem solving

Independent work

Team coordination

Attention to detail

Tools

Salesforce

Google Workspace

Microsoft Office

Slack

WhatsApp

Skype

Job description

Winning Assistants, Inc. is seeking an Executive & Administrative Operations Virtual Assistant to support a U.S.-based dental practice.

This remote role focuses on coordinating daily office operations, scheduling, reporting, and administrative workflows while offering a part-time schedule with potential for full-time opportunities. The candidate will own calendars, manage communications, and drive proactive problem-solving to keep the practice running efficiently.