Remote Exec VA: Recruiting & Operations Lead

Hire Overseas; Philippines; On-site; PHP 2,552,000 - 3,645,000; Full time

Benefits offered by this job

Paid in USD

PTO 14 days

Holidays

100% remote

Health-tech startup

Skill development

Job summary

Hire Overseas is seeking an Executive Virtual Assistant (Recruiting & Operations) to support scheduling, recruiting, and day-to-day coordination across the company. You’ll help keep hiring and internal operations running smoothly by managing calendars, organizing candidate pipelines, and maintaining systems with accuracy and care.

This role is ideal for someone highly organized, proactive, and comfortable learning new tools quickly.

Qualifications

• 3+ years of experience in administrative, recruiting, or operations support.
• Strong attention to detail and organizational skills.
• Proactive and resourceful with a problem-solving mindset.
• Excellent written and verbal communication skills.
• Experience using Google Workspace, Slack, Notion, and an ATS (Ashby, Lever, Greenhouse, or similar).

Responsibilities

• Manage calendars, schedule interviews, and coordinate meetings with internal and external stakeholders.
• Handle time zone coordination and ensure smooth communication between teams.
• Prepare agendas, take structured meeting notes, and follow up on next steps.
• Support recruiting by scheduling interviews, maintaining candidate records, and tracking progress in the ATS.
• Keep recruiting pipelines and applicant data accurate and up to date.
• Communicate with candidates and hiring managers to ensure an efficient and positive experience.
• Assist with posting jobs, organizing resumes, and monitoring candidate sources.
• Maintain internal documents, trackers, and reports across teams.
• Help refine systems and processes to improve efficiency.
• Learn and adapt quickly to new tools used across the company.

Skills

Attention to detail

Organizational skills

Problem-solving mindset

Excellent communication

Independent work

Tools

Google Workspace

Slack

Notion

ATS (Ashby/Lever/Greenhouse)

Job description

Hire Overseas is seeking an Executive Virtual Assistant (Recruiting & Operations) to support scheduling, recruiting, and day-to-day coordination across the company. You’ll help keep hiring and internal operations running smoothly by managing calendars, organizing candidate pipelines, and maintaining systems with accuracy and care.

This role is ideal for someone highly organized, proactive, and comfortable learning new tools quickly.