Remote European Coverage Operations Specialist

Outsourced; Manila; On-site; PHP 279,000 - 502,000; Full time

Job summary

Outsourced. ph in the Philippines is seeking a detail-oriented expenses & events coordinator working home-based. You will handle European coverage expenses, receipts, and Concur entries, ensuring accuracy and timely billing.

You will liaise with CovCo, RMs, Finance, Creative and CRM teams, coordinate invitations, scheduling, RSVPs, and venue logistics, while maintaining documented processes.

Qualifications

• Experience supporting expenses, events coordination or team operations in a professional services, financial services or similar environment.
• Experience using Concur or similar expenses systems, with confidence managing receipts, coding and reconciliations.
• Experience coordinating meetings, events, invitations, RSVPs, collateral or venue logistics.
• Proficiency in Microsoft Office, Outlook and Slack; familiarity with CRM systems is helpful.
• Ability to gather, track and reconcile information from multiple stakeholders accurately and on time.

Responsibilities

• Manage the European Coverage expenses process for corporate cards submitted on behalf of Coverage team RMs at Director level and above.
• Chase, collect and track receipts from RMs, escalating gaps where needed.
• Confirm recharge percentage splits with RMs and build claims in Concur in line with the agreed split logic.
• Reconcile the monthly TAG statement, including flights and Ubers, against the same recharge logic applied to the relevant trip or event.
• Code, submit, reconcile and flag gaps across the full expenses cycle, ensuring clear links to client billing where applicable.
• Maintain an up-to-date documented process flow for European Coverage expenses.
• Provide LP-only event management support under CovCo oversight, including internal attendee confirmation with RMs, scheduling, invites, RSVPs, collateral and venue coordination.
• Coordinate with Creative on event invitations and with the CRM team on event blasts.
• Work to established Coverage preferences, including recurring venues and regional expectations across the UK, Nordics, Sweden, Germany, Italy and other European markets.
• Support LP-facing communications only where agreed; front-facing LP communication may remain with the CovCo.

Skills

Expense management

Concur

Events coordination

Communication

Stakeholder mgmt

Microsoft Office

CRM familiarity

Tools

Concur

CRM systems

Microsoft Office

Outlook

Slack

Job description

Outsourced. ph in the Philippines is seeking a detail-oriented expenses & events coordinator working home-based. You will handle European coverage expenses, receipts, and Concur entries, ensuring accuracy and timely billing.

You will liaise with CovCo, RMs, Finance, Creative and CRM teams, coordinate invitations, scheduling, RSVPs, and venue logistics, while maintaining documented processes.