On-Site Document Controller & Contract Specialist

11-16 Construction Corporation; Apalit; On-site; PHP 279,000 - 502,000; Full time

Job summary

11-16 Construction Corporation is seeking a responsible Document Controller and Contract Specialist to join our on-site team in Pampanga. The role focuses on project document control, archiving, contract preparation, and administration to ensure timely and compliant project delivery.

You will maintain centralized contract registers, verify information against purchase requests and invoices, and coordinate with multiple departments for approvals.

Qualifications

• Bachelor's degree in Legal Management, Business Administration, Management, Construction Management, Industrial Engineering, or a related field
• 2–4 years of relevant experience in document control, contract administration, records management, procurement support, or construction administration
• Experience in construction companies/engineering firms and supplier/subcontractor agreements is desirable
• Fresh graduates with strong organizational skills may be considered for junior roles
• Proficient in Microsoft Office and familiar with PDF management tools
• Knowledge of digital filing systems, document registers, tracking logs, and status reporting
• ERP/system experience is an advantage
• Ability to work independently and coordinate with multiple departments
• Willing to work on-site

Responsibilities

• Document control, archiving, and reporting on project docs
• Create project turnover packages and verify completeness
• Submit periodic reports to the COO on documentation status
• Maintain centralized contracts register and archiving of executed contracts
• Coordinate with departments for document reviews and approvals

Skills

Organizational skills

Detail-oriented

Communication across departments

Independent work

Education

Bachelor's degree in Legal Management / related field

Tools

Microsoft Office (Excel, Word)

PDF document management tools

ERP systems

Document management systems

Job description

11-16 Construction Corporation is seeking a responsible Document Controller and Contract Specialist to join our on-site team in Pampanga. The role focuses on project document control, archiving, contract preparation, and administration to ensure timely and compliant project delivery.

You will maintain centralized contract registers, verify information against purchase requests and invoices, and coordinate with multiple departments for approvals.