Remote Construction Project Administrator

Zohorecruit; Manila; Remote; PHP 501,000 - 613,000; Part time

Job summary

Scale-X Solutions is seeking a Project Admin Assistant (Construction) for a permanent remote role with a 30-hour work week. The role anchors on owning project documentation, data accuracy, and process automation to ensure deadlines and budgets are met.

You will support crews with scheduling, invoicing, client onboarding, and CRM data integrity, leveraging Zoho and Xero. AU experience is essential for success in this position.

Qualifications

• Proven project coordination in building & construction.
• Familiarity with Google Workspace.
• Minimum 2–3 years in project administration.
• Excellent communication skills.
• Strong organisational skills and proactive problem solving.
• Confident communicator with the ability to train staff in digital systems.
• Experience in Xero (invoicing and quotation) is a MUST.
• AU experience is a MUST.

Responsibilities

• Documentation & Organization: Maintain project plans, schedules, budgets, and technical documents (reports, contracts, invoices).
• Data Management & Reporting – Maintain clean data and create dashboards for management.
• General Project Admin – Support teams with documentation, scheduling, and compliance.
• Other admin tasks - arrange meetings, agendas, minutes, events as directed by management.
• Email management: take over shared inbox; upload client plans into Zoho CRM as leads.
• Quoting support: read plans, enter data, and type itemized quotes into Xero.
• BDM support: assist contracts so BDM can focus on client relationships; VA handles back-end only.
• Cash flow visibility: support reporting via Zoho and Xero — invoicing side only.
• Client onboarding: upload new client info into Zoho; no timesheets/payroll involvement.

Skills

Communication

Organization

Problem solving

Training staff

Proactiveness

Project coordination

Tools

Zoho CRM

Xero

Google Workspace

Job description

Scale-X Solutions is seeking a Project Admin Assistant (Construction) for a permanent remote role with a 30-hour work week. The role anchors on owning project documentation, data accuracy, and process automation to ensure deadlines and budgets are met.

You will support crews with scheduling, invoicing, client onboarding, and CRM data integrity, leveraging Zoho and Xero. AU experience is essential for success in this position.