Construction Admin & Ops Coordinator — Buildxact & Xero

D2B; Manila; Remote; PHP 573,000 - 859,000; Full time

Job summary

UBS Mildura is seeking a detail-oriented Construction Administration & Operations Coordinator to provide admin and operations support across multiple construction projects in Australia. The role combines administration, project coordination, accounts support, document control, and workflow improvements.

You will manage supplier invoices in Buildxact and Xero, coordinate project documents, assist Project Managers, and maintain accurate records using OneDrive and Microsoft 365.

Qualifications

• Experience in Construction Administration or Project Administration.
• Strong working knowledge of Xero.
• Familiarity with Buildxact or similar construction software.
• Excellent organizational and data accuracy skills.

Responsibilities

• Process and code supplier invoices using Buildxact and input data into Xero.
• Match invoices to POs, job numbers, and project details.
• Coordinate daily admin tasks and support Project Managers.
• Maintain project documents and manage email inboxes and follow-ups.

Skills

Organisational skills

Time management

Communication

Self-motivated

Multitasking

Tools

Buildxact

BuildPass

Xero

OneDrive

Microsoft 365

Job description

UBS Mildura is seeking a detail-oriented Construction Administration & Operations Coordinator to provide admin and operations support across multiple construction projects in Australia. The role combines administration, project coordination, accounts support, document control, and workflow improvements.

You will manage supplier invoices in Buildxact and Xero, coordinate project documents, assist Project Managers, and maintain accurate records using OneDrive and Microsoft 365.