Remote Bookkeeping & Admin Specialist — Part-Time

REMOTE STAFF, INC.; Philippines; On-site; PHP 201,000 - 335,000; Part time

Job summary

Remote Staff, Inc. is recruiting a Bookkeeping & Administration Assistant to support an Australian wedding and events client. The role handles invoicing, reporting, calendar rosters, and partnerships with automation, focusing on accuracy and reliability.

You will work 20 hours per week, Monday to Friday 7:00–11:00 AM Manila Time, from home, with strong English, Xero experience, advanced Excel/Sheets, and ability to work independently.

Qualifications

• 2+ years in bookkeeping, accounts administration or a similar finance-support role.
• Strong, practical Xero experience: invoicing, bills, bank reconciliation and payroll basics.
• Advanced Excel and Google Sheets: formulas, lookups, structured data, clean formatting.
• Excellent written English; this role communicates with Australian customers and suppliers.
• Attention to detail and ownership of accuracy; able to work independently on a weekly rhythm.
• Reliable internet and a quiet home-office setup; available to work Brisbane business hours.

Responsibilities

• Bookkeeping in Xero: customer invoicing and amendments, supplier bills, payment status and month-end support.
• Payroll support: checking timesheets, hours and entitlements, and preparing pay runs for approval.
• Financial tracking and reporting: weekly profit & loss, outgoings and payment-status in Excel/Sheets.
• Accounts communication: invoice follow-ups and chasing missing documents with suppliers.
• Operational administration: keeping event records, calendars and rosters accurate.
• Automation oversight: monitoring automated routines and escalating when issues arise.

Skills

Bookkeeping

Xero

Excel

Google Sheets

English proficiency

Independent worker

Attention to detail

Communication

Tools

Xero

Google Workspace

Asana

Connecteam

Canva

Sling

AI tools

Claude

Calendly

Job description

Remote Staff, Inc. is recruiting a Bookkeeping & Administration Assistant to support an Australian wedding and events client. The role handles invoicing, reporting, calendar rosters, and partnerships with automation, focusing on accuracy and reliability.

You will work 20 hours per week, Monday to Friday 7:00–11:00 AM Manila Time, from home, with strong English, Xero experience, advanced Excel/Sheets, and ability to work independently.