Part-time Admin Bookkeeper (20 hours per week)

Australian Outsource Desk Inc.; Angeles; On-site; PHP 250,000 - 450,000; Full time

Job summary

Australian Outsource Desk Inc. in Angeles City, Philippines, seeks an experienced bookkeeper to own the accuracy of invoicing, reporting and automation-driven workflows. You will verify automated outputs before they reach customers, and handle judgment calls the system cannot.

The role is permanent and office-based at Plaza Victoria Building, Sto. Domingo, Angeles City. Requires 2+ years of bookkeeping, strong Xero and Excel skills, excellent written English, and the ability to work

Qualifications

• 2+ years in bookkeeping, accounts administration or a similar finance-support role.
• Strong, practical Xero experience: invoicing, bills, bank reconciliation and payroll basics.
• Advanced Excel and Google Sheets: formulas, lookups, structured data, clean formatting.
• Excellent written English; this role corresponds directly with Australian customers and suppliers.
• Exceptional attention to detail and real ownership of accuracy.
• Able to work independently, hold a recurring weekly routine, and raise issues early.

Responsibilities

• Bookkeeping in Xero: customer invoicing and amendments, supplier bills, payment status, and month-end support.
• Payroll support: checking timesheets, hours and entitlements, and preparing pay runs for approval.
• Financial tracking and reporting: weekly profit-and-loss, outgoings and payment-status records in Excel/Sheets.
• Accounts communication: invoice follow-ups with customers and chasing missing supplier documentation.
• Operational administration: maintaining event records, calendars, rosters and internal databases accurate.
• Automation oversight: running automated routines, reviewing output, and escalating when needed.

Skills

Bookkeeping

Xero

Advanced Excel/Sheets

Written English

Attention to detail

Independent work

Tools

Xero

Google Sheets

Asana

Connecteam

Job description

Work Schedule & Employment Details

• Monday to Friday — 4 hours per day / 20 hours per week

• Permanent, office-based position

• Site: Plaza Victoria Building, Sto. Domingo, Angeles City

• Immediate start available

About the role:

This role is the administrative and bookkeeping backbone of the business.

A significant part of the routine: invoicing, reporting, document preparation, calendar and roster checks, now runs through automated workflows. We are not looking for someone to do repetitive data entry. We are looking for someone to own the accuracy of the numbers: to check what the automations have produced, catch anything wrong before it reaches a customer or the accounts, and handle the judgement calls a system cannot.

It will suit someone genuinely careful with detail, comfortable working independently on a recurring weekly rhythm, and interested in working alongside automation rather than being replaced by it.

What you will be responsible for:

• Bookkeeping in Xero: customer invoicing and amendments, supplier bills, payment status, and support with bank reconciliation and month-end.

• Payroll support: checking timesheets, hours and entitlements, and preparing pay runs for approval.

• Financial tracking and reporting: maintaining weekly profit-and-loss, outgoings and payment-status records in Excel and Google Sheets, and flagging anything that looks wrong.

• Accounts communication: invoice follow-ups with customers, chasing missing documentation from suppliers, and clear written correspondence throughout.

• Operational administration: keeping event records, calendars, rosters and internal databases accurate and current.

• Automation oversight: running our automated daily and weekly routines, reviewing their output, and escalating promptly when something has not worked.

Essential:

• 2+ years in bookkeeping, accounts administration or a similar finance-support role

• Strong, practical Xero experience: invoicing, bills, bank reconciliation and payroll basics

• Advanced Excel and Google Sheets: formulas, lookups, structured data, clean formatting

• Excellent written English; this role corresponds directly with Australian customers and suppliers

• Exceptional attention to detail and real ownership of accuracy

• Able to work independently, hold a recurring weekly routine, and raise issues early

• Available to work Brisbane business hours

Desirable:

• Experience with Australian bookkeeping: GST, BAS, S. Touch Payroll

• Familiarity with Asana, Claude or another task-management platform

• Comfort with AI and automation tools

• Background in hospitality, events, or another operations-heavy business

Tools you will work with:

Xero · Google Workspace (Sheets, Docs, Drive, Calendar, Gmail) · Asana · Connecteam · Canva · Sling · AI automation tools · Claude · Calendly