Remote AI-Driven Executive Assistant for Founder’s Schedule

Magic, Inc

Taguig

Remote

PHP 517,000 - 689,000

Full time

8 days ago

Application generator

A complete application in a minute — tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

Magic, Inc is seeking a Claude-savvy Executive Assistant for freelance, remote work in the Philippines. You will own the Founder’s calendar, inbox, and operational memory, using Claude and Claude Code/CLI as core tools to triage, summarize, and keep donor, partner, and fellow relationships moving.

This role covers AI-enabled workflows, calendar management across time zones, drafting follow-up emails in the Founder’s voice, maintaining a running contact log, and coordinating fellowship programs

Qualifications

Proficiency with Claude AI to triage information and operate within AI workflows.
2+ years of EA, coordinator, or ops support experience.
Ability to manage a high-volume calendar (10+ meetings/day).
Strong, warm written communication skills, able to draft emails in another voice.
Good judgment handling sensitive threads (HR, contracts).

Responsibilities

Own the Founder’s calendar end-to-end and manage external meetings and internal check-ins.
Batch and buffer external calls to allow breathing room.
Draft follow-up emails within 24–48 hours in the Founder’s voice and track open items.
Maintain a running contact log and surface open loops.
Prepare pre-meeting briefs and convert meeting transcripts into actionable items.
Track registrations and logistics for events and support fellowship/cohort pipelines.