Remote Admin & Scheduling Specialist (Aged Care)

Sharesource; Davao City; Remote; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Remote + Hybrid Flexibility

Open Culture

Supportive Team

Training and growth opportunities

Be part of a B‑Corp company

Job summary

Sharesource is looking for an organized Administrative and Scheduling Support Assistant in the Philippines to help keep daily operations running smoothly. You will work with the scheduler to manage workflows and provide general administrative support to the team, ensuring accuracy and compliance with care regulations.

The ideal candidate is detail‑oriented, adaptable, and able to handle multiple tasks. Experience with scheduling software like Visualcare and strong Excel skills are highly

Qualifications

• Experience in aged care, NDIS or related industry handling AU/PH clients preferred.
• Strong English communication skills.
• Familiarity with scheduling/rostering software.
• Ability to maintain accurate records and documentation.

Responsibilities

• Coordinate communication between referral sources, families, care workers and internal team members.
• Create and maintain care worker schedules based on client needs and staff availability.
• Ensure rosters comply with SCHADS Award requirements and breaks.
• Monitor schedules and adjust for changes, emergencies and cancellations.
• Notify care workers of shifts and distribute weekly rosters.
• Identify roster gaps and arrange suitable coverage.
• Assist with optimising client care package utilisation and accurate billing.

Skills

Scheduling

CRM systems

Excel

Communication

Attention to detail

Education

Certificate III in Home and Community Care

Tools

Visualcare

MS Office

Job description

Sharesource is looking for an organized Administrative and Scheduling Support Assistant in the Philippines to help keep daily operations running smoothly. You will work with the scheduler to manage workflows and provide general administrative support to the team, ensuring accuracy and compliance with care regulations.

The ideal candidate is detail‑oriented, adaptable, and able to handle multiple tasks. Experience with scheduling software like Visualcare and strong Excel skills are highly