Remote Admin Assistant - Australian Clients

Real Property Matters; Metro Manila; Remote; PHP 420,000 - 600,000; Full time

Job summary

Real Property Matters is seeking an experienced Administration Assistant to join our Philippines-based remote team, providing operational and administrative support while handling direct communications with Australian clients, staff, property managers and business partners.

The role emphasizes phone-based interactions, fast building of rapport, and strong administrative duties across inspections, client data, and workflow management, in a fully remote setup with reliable home-office requirements.

Qualifications

• Recent and proven experience speaking directly with Australian clients by phone.
• Outstanding spoken and written English.
• Strong understanding of Australian communication style, terminology and workplace culture.
• Confident, warm and professional telephone manner.
• Ability to build rapport naturally rather than simply reading from a script.
• Strong listening skills and ability to comfortably understand Australian accents.
• Excellent customer service skills.
• Strong administration and organisational ability.
• High attention to detail.
• Computer literacy, including Microsoft Word and Excel.
• Proactive, punctual and reliable work ethic.
• Ability to work independently with strong self-discipline.
• Previous experience in customer service, administration, operations or sales support.

Responsibilities

• Speaking directly with Australian clients, property managers and business partners by phone and email.
• Assisting staff who coordinate property inspections and providing assistance where required.
• Logging and managing the distribution of sales leads within our workflow system.
• Answering client questions and providing professional assistance throughout the process.
• Managing and updating the company database.
• Creating marketing material as requested.
• Answering incoming telephone calls and directing enquiries.
• Responding to client emails and requests promptly and professionally.
• Monitoring jobs and following up outstanding matters to keep work progressing.
• Providing general operational and administrative support to our Quantity Surveying and Sales Teams.

Skills

Phone communication with Australian

English proficiency

Australian communication style

Telephone etiquette

Rapport building

Active listening

Customer service

Administration

Attention to detail

MS Word

MS Excel

Punctuality

Independence

Customer service experience

Tools

Microsoft Word

Microsoft Excel

Job description

About the Role

Real Property Matters is seeking an experienced Administration Assistant to join our Philippines-based remote team.

Providing operational and administrative support while communicating directly with our Australian clients, staff, property managers and business partners.

The role includes assisting with property inspections, managing client information, supporting our Team, creating marketing material and ensuring jobs continue to move efficiently through our workflow.

IMPORTANT – THIS IS A PHONE-BASED CLIENT ROLE

A part of this position involves speaking directly with Australian clients every day.

We are looking for someone who is great on the phone, confident, articulate, personable and able to build rapport naturally with Australian clients.

You must have recent and proven experience speaking directly with Australian customers or clients in a professional environment.

You need to be comfortable making and receiving calls, following up clients, answering questions, obtaining information and professionally managing conversations without relying heavily on scripts.

If you do not have strong, recent and demonstrable experience communicating with Australian clients by phone, this role is not for you.

This is a fully remote position requiring a professional home office environment. You will need to be self-disciplined, proactive and capable of working independently while maintaining close communication with our Australian and Philippines-based teams.

Day-to-Day Responsibilities

Your responsibilities will include:

• Speaking directly with Australian clients, property managers and business partners by phone and email
• Assisting staff who coordinate property inspections and providing assistance where required
• Logging and managing the distribution of sales leads within our workflow system
• Answering client questions and providing professional assistance throughout the process
• Managing and updating the company database
• Creating marketing material as requested
• Answering incoming telephone calls and directing enquiries
• Responding to client emails and requests promptly and professionally
• Monitoring jobs and following up outstanding matters to keep work progressing
• Providing general operational and administrative support to our Quantity Surveying and Sales Teams

About You

We are looking for someone who can hit the ground running and confidently represent our business when speaking with Australian clients.

Being excellent on the phone is not simply one part of this position it is one of the most important requirements of the role.

You should sound confident and natural, listen carefully, communicate clearly and be capable of quickly establishing rapport and trust.

We are particularly interested in candidates who are currently working, or have recently worked, in a role involving regular telephone communication with Australian clients.

Essential Skills & Experience

• Recent and proven experience speaking directly with Australian clients by phone
• Outstanding spoken and written English
• Strong understanding of Australian communication style, terminology and workplace culture
• Confident, warm and professional telephone manner
• Ability to build rapport naturally rather than simply reading from a script
• Strong listening skills and ability to comfortably understand Australian accents
• Excellent customer service skills
• Strong administration and organisational ability
• High attention to detail
• Computer literacy, including Microsoft Word and Excel
• Proactive, punctual and reliable work ethic
• Ability to work independently with strong self-discipline
• Previous experience in customer service, administration, operations or sales support

Home Office Requirements

As this is a remote position, you must have a professional home working environment, including:

• Quiet and distraction-free workspace
• Reliable high-speed internet connection
• Good-quality headset and microphone suitable for professional client calls
• Backup internet connection preferred
• Backup power supply such as a UPS or generator strongly preferred

What’s in It for You?

• Join a well-established Australian business operating since 2007
• Become part of a supportive Australian and Philippines-based team
• A varied position combining client service, operations and administration
• Opportunity to take on greater responsibility as you develop within the business
• Work directly with Australian clients and property professionals
• Play an important role in improving client satisfaction and operational performance
• Be part of a growing business where initiative and strong performance are recognised
• Work within a company that values integrity, respect and professional excellence

About Real Property Matters

Real Property Matters is an Australian Quantity Surveying firm with representatives across Australia.

Our core business is preparing Tax Depreciation Schedules for property investors. Since our establishment in 2007, we have built a strong reputation for quality, professional service and helping Australian property investors maximise their available tax depreciation deductions.

We are now seeking an experienced Operations & Client Services Coordinator to join our Philippines-based remote team and support our continued growth.

Before You Apply

Please consider the telephone requirement carefully before applying.

We are specifically looking for someone with recent, proven experience speaking with Australian clients.

If most of your experience has been back-office administration, data entry, email support or non-voice work, this position is unlikely to be suitable.

If, however, you are exceptional on the phone with Australian clients, enjoy speaking with people, can build rapport naturally and also have excellent administration and organisational skills, we would love to hear from you.