Recruitment Administrator (RPO)

IBM; Philippines; On-site; PHP 300,000 - 550,000; Full time

Job summary

IBM Consulting is seeking a Recruitment Administrator to support scheduling interviews, extending offers, onboarding new hires, and maintaining accurate applicant records. The role involves coordinating with recruitment team members and third-party vendors to ensure timely processing of candidates.

The ideal candidate has at least 1 year of HR or recruitment experience, familiarity with RPO, and strong attention to detail for managing the ATS and background checks.

Qualifications

• Has a minimum of 1+ years’ experience in recruitment administration (screening and sourcing, scheduling of interviews, onboarding, offers)
• At least 1 year experience in candidate selection process
• At least 1 year experience in Human Resources and/or Staffing
• Recruitment Process Outsourcing (RPO) experience is a plus

Responsibilities

• Coordinate and schedule interviews with applicants and hiring managers
• Arrange travel as needed for interviews
• Book resources for interviews
• Generate and send offer letters/packages
• Facilitate background investigations of new hires
• Monitor background vendor activity and coordinate with vendors
• Kick-off, perform, monitor, and complete onboarding activities
• Notify recruitment support groups of applicant status and update ATS
• Keep Applicant Tracking System (ATS) updated
• Perform other duties as required by management

Skills

Recruitment administration

Interview scheduling

Background checks

Vendor coordination

Onboarding

Candidate screening

ATS

Tools

Applicant Tracking System (ATS)

Job description

Introduction

A career in IBM Consulting is built on long‑term client relationships and close collaboration worldwide. You’ll work with leading companies across industries, helping them shape their hybrid cloud and AI journeys. With support from our strategic partners, robust IBM technology, and Red Hat, you’ll have the tools to drive meaningful change and accelerate client impact. At IBM Consulting, curiosity fuels success. You’ll be encouraged to challenge the norm, explore new ideas, and create innovative solutions that deliver real results. Our culture of growth and empathy focuses on your long‑term career development while valuing your unique skills and experience.

Introduction

A career in IBM Consulting is built on long‑term client relationships and close collaboration worldwide. You’ll work with leading companies across industries, helping them shape their hybrid cloud and AI journeys. With support from our strategic partners, robust IBM technology, and Red Hat, you’ll have the tools to drive meaningful change and accelerate client impact. At IBM Consulting, curiosity fuels success. You’ll be encouraged to challenge the norm, explore new ideas, and create innovative solutions that deliver real results. Our culture of growth and empathy focuses on your long‑term career development while valuing your unique skills and experience.

Your Role And Responsibilities

The Recruitment Administrator is an administrative role responsible for scheduling, coordinating interviews including travel, extending offers, generating offer letters, making welcome calls to all applicants prior to their scheduled start date, background variance resolution data entry and internal/external reporting. The coordinator will work with the recruitment team members and third‑party vendors to ensure that all applicants have been processed accurately and expediently.

Key Responsibilities

• Contact applicants and hiring managers to coordinate and schedule interviews
• Coordinate travel arrangements as needed
• Book resources for interviews
• Generate and send offer letters/packages
• Facilitate background investigations of new hires
• Monitor background vendor activity and work in tandem with our vendors to complete applicant background/drug processing
• Kick‑off, perform, monitor, and complete onboarding activities
• Communicate the decision of the applicant to all recruitment support groups by updating the applicant management database and sending out status notifications
• Keep Applicant Tracking System (ATS) always updated
• Perform other miscellaneous duties as required by management

Required Technical And Professional Expertise

• Has a minimum of 1+ years’ experience in recruitment administration (screening and sourcing, scheduling of interviews, onboarding, offers)
• At least 1 year experience in candidate selection process
• At least 1 year experience in Human Resources and/or Staffing
• Recruitment Process Outsourcing (RPO) experience is a plus

Preferred Technical And Professional Experience

• Familiarity with US geography, culture, government laws and employment requirements are a plus
• Recruitment Process Outsourcing (RPO) experience