Recruitment Admin & Onboarding Coordinator

Smartsourcing Inc.; Cebu City; On-site; PHP 180,000 - 240,000; Full time

Benefits offered by this job

Healthcare from Day 1

Free lunch daily

Night shift differential

Gym membership subsidy

Job summary

Smartsourcing Inc. in Cebu City, Philippines, is hiring a full-time, onsite Recruitment Admin Assistant to keep hiring moving—coordinating interviews, maintaining candidate records, and ensuring a smooth candidate experience.

You will support recruitment administration, manage HR trackers, draft employment contracts, and assist with onboarding from offer through contract signing, while communicating professionally by phone and email.

Qualifications

• 3 years of experience in end-to-end recruitment.
• Experience with interview scheduling, candidate records, or onboarding is a plus.
• Excellent communication and attention to detail are essential.
• Bachelor's degree in HR, Business Admin, or related field preferred.

Responsibilities

• Interview Coordination & Scheduling: Schedule interviews across stakeholders and coordinate availability.
• Recruitment Administration & Data Management: Maintain HR trackers and candidate databases; ensure data accuracy.
• Employment Documentation & Contract Preparation: Draft employment contracts and coordinate with teams for approvals.
• Candidate Onboarding Support: Facilitate onboarding from offer through contract signing; maintain regular candidate communication.

Skills

Interview scheduling

Data management

Candidate experience

Communication

Education

Bachelor's degree in HR or related field

Tools

MS Forms

JotForms

ATS

Microsoft Office

Job description

Smartsourcing Inc. in Cebu City, Philippines, is hiring a full-time, onsite Recruitment Admin Assistant to keep hiring moving—coordinating interviews, maintaining candidate records, and ensuring a smooth candidate experience.

You will support recruitment administration, manage HR trackers, draft employment contracts, and assist with onboarding from offer through contract signing, while communicating professionally by phone and email.