Records Management Admin Assistant II – Clerical & Data Ops

Department of Social Welfare and Development (DSWD); Philippines; On-site; PHP 213,000 - 288,000; Full time

Job summary

Department of Social Welfare and Development (DSWD) seeks an Administrative Assistant II (Clerk IV) to support Records Management and Archives at the Central Office in Quezon City. Responsibilities include file organization, database upkeep, and lifecycle handling of documents from creation to final disposition.

Under supervision, the role involves daily clerical tasks, meetings, and related duties, contributing to efficient operations and compliance with the Records Disposition Schedule.

Qualifications

• Education: Two years of college studies or Grade 12/Senior High School as applicable.
• Training: 4 hours of relevant training.
• Experience: 1 year of relevant experience.
• Eligibility: Career Service (Sub-Professional)/1st Level Eligibility.

Responsibilities

• Maintains and facilitate the data tracking both Incoming and Outgoing files of the Division, as follows: Proper filing of original files and basic documents; Scanning of files for safekeeping and easy retrieval; Encoding, sorting the section documents; Monitoring and follow-up of Division's documents.
• Maintains the Division's database and monitoring system.
• Assists in the Disposal of Valueless Records.
• Facilitates the scanning, renaming, and uploading of documents and files.
• Performs general clerical duties to include but not limited to: photocopying, sorting and filing of documents.
• Assists in daily process and activities of the Division.
• Acts as secretariat in meetings/training, and
• Perform other related tasks to be assigned by the immediate supervisor.

Education

Two years of college studies (prior to 2018) or Grade 12/Senior High School (starting 2016)

Job description

Department of Social Welfare and Development (DSWD) seeks an Administrative Assistant II (Clerk IV) to support Records Management and Archives at the Central Office in Quezon City. Responsibilities include file organization, database upkeep, and lifecycle handling of documents from creation to final disposition.

Under supervision, the role involves daily clerical tasks, meetings, and related duties, contributing to efficient operations and compliance with the Records Disposition Schedule.