Records & Admin Assistant II — Archives & Data Clerk

Department of Social Welfare and Development (DSWD); Philippines; On-site; PHP 234,000 - 266,000; Full time

Job summary

Department of Social Welfare and Development (DSWD) is seeking an Administrative Assistant II (Clerk IV) in Quezon City to support Records Management and Archives functions. The role focuses on life-cycle handling of records, from creation to final disposition, under supervision of the Division Chief.

Main duties include data tracking, filing, scanning, database maintenance, and performing routine clerical tasks to ensure efficient operations in the Records Section.

Qualifications

• Education: 2 years of college-level study or Senior High School completion.
• Training: 4 hours of relevant training.
• Experience: 1 year of relevant experience.
• Eligibility: Career Service (Sub-Professional)/1st Level Eligibility.
• Preferred: Bachelor’s degree in a related field.

Responsibilities

• Maintain data tracking of Incoming/Outgoing Division files and ensure proper filing.
• Prepare and scan documents for safekeeping and easy retrieval.
• Manage division databases and monitoring systems.
• Assist in disposal of valueless records and perform clerical tasks as needed.
• Serve as information secretary in meetings and support daily division activities.

Education

Completion of 2 years studies in College or Completion of Grade 12/Senior High School

Bachelor's degree relevant to the job

Job description

Department of Social Welfare and Development (DSWD) is seeking an Administrative Assistant II (Clerk IV) in Quezon City to support Records Management and Archives functions. The role focuses on life-cycle handling of records, from creation to final disposition, under supervision of the Division Chief.

Main duties include data tracking, filing, scanning, database maintenance, and performing routine clerical tasks to ensure efficient operations in the Records Section.