Records & Admin Assistant II — Clerk IV (Docs & Scanning)

Department of Social Welfare and Development (DSWD); Philippines; On-site; PHP 234,000 - 286,000; Full time

Job summary

Department of Social Welfare and Development (DSWD) seeks an Administrative Assistant II (Clerk IV) to ensure efficient records management across the division. You will handle life‑cycle control of documents from creation to disposition and provide clerical support to meetings and daily operations.

The role emphasizes accurate filing, data tracking, and secretariat duties under supervision. Prior experience in records management and office support is valued, with a structured workflow in a

Qualifications

• Education: Completion of 2 years studies in College (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016).
• Training: 4 hours of relevant training
• Experience: 1 year of relevant experience
• Eligibility: Career Service (Sub-Professional)/1st Level Eligibility

Responsibilities

• Maintains and facilitates the data tracking both Incoming and Outgoing files of the Division, including proper filing, scanning, encoding, and monitoring.
• Maintains the Division's database and monitoring system.
• Assists in the Disposal of Valueless Records.
• Facilitates the scanning, renaming, and uploading of documents and files.
• Performs general clerical duties including photocopying, sorting and filing of documents.
• Assists in daily process and activities of the Division.
• Acts as secretariat in meetings/training, and handles related tasks as assigned.

Education

2 years college (prior to 2018) or Grade 12/Senior High School (starting 2016)

Bachelor's degree relevant to the job

Job description

Department of Social Welfare and Development (DSWD) seeks an Administrative Assistant II (Clerk IV) to ensure efficient records management across the division. You will handle life‑cycle control of documents from creation to disposition and provide clerical support to meetings and daily operations.

The role emphasizes accurate filing, data tracking, and secretariat duties under supervision. Prior experience in records management and office support is valued, with a structured workflow in a