Administrative Assistant II: Records & Archives

Department of Social Welfare and Development (DSWD); Philippines; Vor Ort; PHP 234.000 - 262.000; Vollzeit

Zusammenfassung

Administrative Assistant II (Clerk IV) is a clerical role in the Department of Social Welfare and Development (DSWD) Central Office, handling records management and data tracking for the Records Management and Archives unit.

Under supervision, duties include filing, scanning, encoding, monitoring incoming/outgoing documents, and providing secretariat support for meetings and trainings, with emphasis on accuracy and timely processing.

Qualifikationen

• Education: Completion of 2 years studies in College (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)
• Training: 4 hours of relevant training
• Experience: 1 year of relevant experience
• Eligibility: Career Service (Sub-Professional)/1st Level Eligibility
• Education: Bachelor's degree relevant to the job
• Training: 4 hours of relevant training in records management, office management and secretarial services
• Experience: 1 year of relevant experience in general office administration, records management, office management and secretariat services
• Eligibility: Career Service (Sub-Professional)/1st Level Eligibility

Aufgaben

• Maintains and facilitate the data tracking both Incoming and Outgoing files of the Division, as follows: Proper filing of original files and basic documents
• Scanning of files of the section for safekeeping and easy retrieval.
• Encoding, sorting the section documents.
• Monitoring and follow-up of Division's documents.
• Maintains the Division's database and monitoring system
• Assists in the Disposal of Valueless Records
• Facilitates the scanning, renaming, and uploading of documents and files
• Performs general clerical duties to include but not limited to: photocopying, sorting and filing of documents
• Assists in daily process and activities of the Division
• Acts as secretariat in meetings/training, and
• Perform other related tasks to be assigned by the immediate supervisor.

Kenntnisse

1 year of relevant experience

4 hours of relevant training

Ausbildung

2 years college or Grade 12/Senior High School

Bachelor's degree relevant to the job

Jobbeschreibung

Administrative Assistant II (Clerk IV) is a clerical role in the Department of Social Welfare and Development (DSWD) Central Office, handling records management and data tracking for the Records Management and Archives unit.

Under supervision, duties include filing, scanning, encoding, monitoring incoming/outgoing documents, and providing secretariat support for meetings and trainings, with emphasis on accuracy and timely processing.