Receptionist / Secretary

Perez Ventures Group of Companies; Quezon City; On-site; PHP 201,000 - 312,000; Full time

Job summary

Perez Ventures Group of Companies is seeking an organized, professional Receptionist / Secretary to support daily office operations in a growing e-commerce company. This role requires strong communication and administrative skills to manage front-desk responsibilities, coordinate schedules, maintain records, and provide reliable support to management and other departments.

Responsibilities include welcoming visitors, handling calls, scheduling, preparing reports and documents, and maintaining an

Qualifications

• Proven experience as a Receptionist, Secretary, Administrative Assistant, or similar role.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office, Google Workspace, email, and basic office applications.
• Strong organizational, time-management, and multitasking skills.
• Detail-oriented, accurate, and able to maintain organized records.
• Professional, approachable, and customer-service oriented.
• Trustworthy and able to handle confidential information responsibly.
• Proactive, resourceful, and capable of working independently with minimal supervision.
• Able to coordinate effectively with different departments and management.
• Willing to work in a fast-paced and growing e-commerce company environment.

Responsibilities

• Welcome visitors, attend to inquiries, and manage incoming calls, emails, and messages.
• Handle scheduling, appointments, meetings, and calendar coordination.
• Prepare, organize, and maintain company documents, records, and files.
• Assist in preparing reports, letters, memos, meeting minutes, and other administrative documents.
• Provide administrative and secretarial support to management and other departments.
• Receive, sort, and distribute incoming and outgoing mail, packages, and deliveries.
• Monitor office supplies and coordinate replenishment when needed.
• Coordinate meetings, office activities, and other administrative requirements.
• Assist with data entry, encoding, filing, and updating company records.
• Maintain an organized, professional, and presentable reception and office area.
• Handle confidential information with discretion and professionalism.
• Perform other administrative tasks as assigned by management.

Skills

Receptionist/Secretary experience

Communication skills

Organizational skills

Time management

Multitasking

Professional demeanor

Confidentiality

Independent work

Interdepartmental coordination

Customer service focus

Tools

Microsoft Office

Google Workspace

Email platforms

Job description

We are looking for an organized, professional, and detail-oriented Receptionist / Secretary to support daily office operations in a growing e-commerce company. This role is ideal for someone with strong communication and administrative skills who can manage front-desk responsibilities, coordinate schedules, maintain records, and provide reliable support to management and other departments.

About This Role

We are looking for an organized, professional, and detail-oriented Receptionist / Secretary to support daily office operations in a growing e-commerce company. This role is ideal for someone with strong communication and administrative skills who can manage front-desk responsibilities, coordinate schedules, maintain records, and provide reliable support to management and other departments.

Responsibilities

• Welcome visitors, attend to inquiries, and manage incoming calls, emails, and messages.
• Handle scheduling, appointments, meetings, and calendar coordination.
• Prepare, organize, and maintain company documents, records, and files.
• Assist in preparing reports, letters, memos, meeting minutes, and other administrative documents.
• Provide administrative and secretarial support to management and other departments.
• Receive, sort, and distribute incoming and outgoing mail, packages, and deliveries.
• Monitor office supplies and coordinate replenishment when needed.
• Coordinate meetings, office activities, and other administrative requirements.
• Assist with data entry, encoding, filing, and updating company records.
• Maintain an organized, professional, and presentable reception and office area.
• Handle confidential information with discretion and professionalism.
• Perform other administrative tasks as assigned by management.

Qualifications

• Proven experience as a Receptionist, Secretary, Administrative Assistant, or in a similar role is preferred.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office, Google Workspace, email, and basic office applications.
• Strong organizational, time-management, and multitasking skills.
• Detail-oriented, accurate, and capable of maintaining organized records.
• Professional, approachable, and customer-service oriented.
• Trustworthy and able to handle confidential information responsibly.
• Proactive, resourceful, and capable of working independently with minimal supervision.
• Able to coordinate effectively with different departments and management.
• Willing to work in a fast-paced and growing e-commerce company environment. Application Requirements
• Applicants are encouraged to submit an updated resume highlighting relevant administrative, reception, or secretarial experience.
• Experience using office productivity tools and handling multiple administrative responsibilities is an advantage. Preferred Qualities
• Professional and confident when communicating with visitors, clients, and employees.
• Highly organized and attentive to details.
• Takes initiative and can anticipate administrative needs.
• Maintains confidentiality, professionalism, and a positive attitude.
• Willing to learn, adapt, and contribute to improving office procedures and workflows.