Receptionist

FPD Asia Property Services, Inc.; Taguig; On-site; PHP 201,000 - 335,000; Full time

Job summary

FPD Asia Property Services, Inc. in Taguig is seeking a detail-oriented front desk/administrative assistant to support facilities operations.

The role focuses on welcoming guests, routing inquiries, handling calls, and coordinating with different units to ensure smooth daily activities. You will also manage mail distribution, track visit times, arrange boardroom reservations, and prepare regular reports while maintaining professional communication with unit owners, tenants, and staff.

Responsibilities

• Assists walk-in guests, clients, unit owners and tenants with inquiries and liaises to the appropriate units or individuals.
• Receives and relays business calls and messages to the appropriate units or individuals.
• Receives, sorts and distributes mails and utility bills to different units or individuals.
• Monitors the complaints of unit owners or tenants and relays them to the appropriate units with follow-ups on progress.
• Monitors and records log-in and log-out times of guests, unit owners, tenants and employees.
• Responsible for boardroom and meeting room reservations.
• Coordinates with the Superior for problems or concerns encountered and instructions.
• Prepares and submits required reports.
• All other related tasks as required.

Job description

Responsibilities

• 1. Assists walk-in guests, clients unit owners, tenants, etc. on their inquiries and liaises them to appropriate units or individuals.
• 2. Receives and relays business calls and messages to appropriate units or individuals.
• 3. Receives, sorts and distributes mails and utility bills to different units or individuals.
• 4. Monitors the complaints of unit owners or tenants and relay them to the appropriate units and makes necessary follow-ups on the progress of the complaints when needed.
• 5. Monitors and records log-in and log-out time of guests, unit owner, tenants and employees.
• 6. Responsible for boardroom and meeting room reservations.
• 7. Coordinates with the Superior for problems or concerns encountered and instructions.
• 8. Prepares and submits required reports.
• 9. All other related tasks as required.