RECEPTIONIST

Polystar General Services Inc.; Laguna; On-site; PHP 216,000 - 360,000; Full time

Job summary

Polystar General Services Inc. in Santa Rosa City, Laguna, seeks a professional Receptionist to be the first point of contact for clients, visitors and staff. This full-time role emphasizes hospitality and smooth administrative operations at the front desk.

You will greet guests, answer calls, manage calendars, assist with mail handling, sign-in procedures and basic admin tasks while upholding company standards of service and professionalism.

Qualifications

• Excellent communication skills with a professional demeanor.
• Strong organizational and time-management abilities.
• Proficiency with computer systems and office software.
• Customer service experience in a professional environment.
• Ability to multitask and prioritize in a busy workplace.
• Attention to detail and accuracy in administrative work.
• Professional presentation and grooming standards.
• Reliability and punctuality.
• Ability to work independently and as part of a team.

Responsibilities

• Greeting and welcoming visitors, clients, and staff with professionalism and courtesy.
• Answering and directing incoming telephone calls to the appropriate departments or personnel.
• Managing the reception desk and maintaining a clean, organised and welcoming environment.
• Scheduling appointments and maintaining accurate appointment calendars.
• Receiving, sorting and distributing incoming mail and packages.
• Processing visitor sign-in procedures and issuing visitor credentials as required.
• Providing general information about the company and its services to enquiries.
• Performing data entry and maintaining accurate administrative records.
• Assisting with basic administrative tasks to support various departments.
• Managing office supplies and ordering as necessary.

Skills

Communication

Organizational skills

Office software

Customer service

Multitasking

Attention to detail

Professional presentation

Reliability

Teamwork

Job description

About the role

Polystar General Services Inc. is seeking a professional and welcoming Receptionist to join our team in Santa Rosa City Laguna. This is a full-time position that serves as the first point of contact for our clients, visitors, and staff. As a Receptionist, you will be the face of our company and play a vital role in creating a positive first impression whilst ensuring smooth administrative operations. This role is essential to maintaining the professional standards and hospitality that define our organisation.

What you'll be doing

• Greeting and welcoming visitors, clients, and staff with professionalism and courtesy
• Answering and directing incoming telephone calls to the appropriate departments or personnel
• Managing the reception desk and maintaining a clean, organised and welcoming environment
• Scheduling appointments and maintaining accurate appointment calendars
• Receiving, sorting and distributing incoming mail and packages
• Processing visitor sign-in procedures and issuing visitor credentials as required
• Providing general information about the company and its services to enquiries
• Performing data entry and maintaining accurate administrative records
• Assisting with basic administrative tasks to support various departments
• Managing office supplies and ordering as necessary

What we're looking for

• Excellent communication skills, both verbal and written, with a professional demeanor
• Strong organisational and time management abilities
• Proficiency with computer systems and office software applications
• Customer service experience in a professional environment
• Ability to multitask and prioritise responsibilities in a busy workplace
• Attention to detail and accuracy in administrative work
• Professional presentation and grooming standards
• Reliability and punctuality
• Ability to work independently and as part of a team