Reception Co-ordinator

Jones Lang LaSalle Incorporated; Hinoba-an; On-site; PHP 199,000 - 345,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Bengaluru is seeking a Reception Coordinator to welcome visitors, manage the front desk, and coordinate meeting room logistics in a fast-paced corporate setting.

You will handle visitor registration, phone inquiries, mail distribution, and facilities support, while maintaining a professional, confidential, and hospitable environment for clients and employees. This role offers growth in workplace services and operational coordination.

Qualifications

• High school diploma or equivalent.
• 1–2 years of experience in a reception, front desk, or customer service role.
• Excellent communication skills with diverse audiences.
• Strong organizational abilities and attention to detail.
• Proficiency with Microsoft Office and adaptability to new workplace tech.
• Professional demeanor with a service-oriented mindset.
• Ability to handle confidential information with discretion.
• Flexible to changing priorities and problem-solving skills.

Responsibilities

• Greet visitors and manage sign-in, badges, and security protocols.
• Maintain a clean, welcoming front desk and lobby aesthetics.
• Answer and direct calls using multi-line systems; leave accurate messages.
• Coordinate meeting room bookings and provide hospitality support.
• Receive and distribute mail; track packages and deliveries.
• Issue temporary access cards and monitor entry points.
• Log and coordinate workplace service requests (Facilities/IT).
• Support general admin tasks and maintain office supplies.
• Troubleshoot basic AV issues and coordinate maintenance.

Skills

Customer service

Communication

Organization

Multitasking

MS Office

Discretion

Professionalism

Education

High school diploma

Associate's or Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Reception Coordinator for one of JLL's key clients, you'll serve as the welcoming face and first point of contact for visitors, clients, and employees in a dynamic corporate environment. This role combines professional hospitality, administrative support, and operational coordination to create a welcoming, efficient, and professional workplace environment. Your day will involve managing front desk operations, coordinating meeting room logistics, supporting facility services, and ensuring seamless communication across teams. At JLL, we are collectively shaping a brighter way for our clients, ourselves and our fellow employees, and this role is essential to delivering that promise every day. You'll handle everything from visitor registration and security protocols to mail distribution, catering coordination, and workplace service requests. We believe the most effective teams are built when everyone is empowered to thrive, and you'll be empowered to take ownership of creating exceptional front-of-house experiences that reflect both JLL's and our client's commitment to excellence. In this role, you'll work in an environment where we support each other's wellbeing and champion inclusivity and belonging across teams, contributing to a workplace culture that values every interaction and every individual who walks through the door.

What your day-to-day will look like:

• Greet all visitors, clients, and guests with warmth and professionalism, creating positive first impressions and managing visitor registration processes including sign-in procedures, badge issuance, and security protocols
• Manage the front desk reception area, maintaining a clean, organized, and welcoming environment while overseeing lobby aesthetics including flowers, reading materials, and amenity displays
• Answer and direct incoming calls promptly and professionally using multi-line phone systems, taking accurate messages and routing inquiries to appropriate departments or individuals
• Coordinate meeting room bookings, prepare conference spaces with required equipment and materials, and provide hospitality support including refreshments and catering coordination
• Receive, sort, and distribute incoming mail, packages, and courier deliveries while processing outgoing mail and maintaining package tracking logs to notify recipients promptly
• Issue temporary access cards, manage visitor access permissions, and monitor entry points while maintaining awareness of building evacuation procedures and security protocols
• Serve as the first point of contact for workplace service requests including facilities issues and IT support needs, logging requests in appropriate systems and tracking resolution
• Provide general administrative assistance including photocopying, scanning, printing, document preparation, and maintaining office supplies inventory for reception and common areas
• Troubleshoot basic audio-visual equipment issues in meeting rooms, reset conference spaces after use, and coordinate technical support or maintenance when needed

Required qualifications:

• High school diploma or equivalent required
• Minimum 1-2 years of experience in a reception, front desk, or customer service role in a professional office environment
• Excellent communication skills with the ability to interact professionally with diverse audiences both in person and via telephone
• Strong organizational abilities and attention to detail with capability to manage multiple tasks simultaneously in a fast-paced environment
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort learning new workplace technologies and service management systems
• Professional demeanor with a service-oriented mindset, positive attitude, and commitment to delivering exceptional hospitality
• Ability to maintain confidentiality and handle sensitive information and documents with discretion
• Flexibility to adapt to changing priorities and demonstrated problem-solving skills

Preferred qualifications:

• Associate's or Bachelor's degree in Business Administration, Hospitality, Communications, or related field
• Experience working in corporate real estate, property management, or facilities services environments with understanding of workplace operations
• Familiarity with workplace management systems, visitor management software, room booking platforms, or service request ticketing systems
• Bilingual capabilities or additional language skills that support diverse client and employee populations
• Background in hospitality, event coordination, or office management roles with experience coordinating catering and conference services
• Knowledge of building security protocols, access control systems, and emergency evacuation procedures

Location: On-site - Bengaluru, KA

Scheduled Weekly Hours: 48

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For further information, visit jll.com.